Administrative Coordinator - Digital & Data Driven Medicine

Responsibilities

• Manage complex calendar and scheduling for the Division Chief across clinical, research and administrative priorities.
• Coordinate internal and external meetings, including agendas, materials, and follow-ups.
• Aid in email triage and communications as needed.
• Arrange travel and manage reimbursements.
• Prepare presentations, reports, and key documents.

Division Operations, Budgeting and Administrative Management

• Oversee day-to-day administrative operations of the division.
• Develop, track, and manage division budgets in collaboration with finance teams.
• Maintain a system for monitoring expenditures, forecasting, and resource allocation across projects and personnel.
• Coordinate onboarding of faculty, staff, postdoctoral fellows, and trainees.
• Support recruitment processes including scheduling interviews, coordinating candidate visits, and tracking applicants.
• Assist with retention efforts by supporting faculty engagement initiatives and tracking needs.
• Maintain organized tracking systems for division activities, priorities, and deadlines.

Program and Research Coordination

• Coordinate meetings and logistics for research projects and interdisciplinary teams.
• Track project timelines, deliverables, and key milestones.
• Aid in preparation and organization of grant materials and submissions.
• Support coordination across collaborators, departments, and institutions.

Communication and Coordination Hub

• Serve as a central point of contact for faculty, staff, trainees, and collaborators.
• Coordinate cross-team scheduling and communications.
• Organize division meetings, seminars, and events.
• Support communication of division initiatives and priorities.

Qualifications

• Bachelor's Degree or equivalent combination of applicable 5 years related administrative or business experience required.
• Some supervisory experience preferred.

About the Mount Sinai Health System

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.