Data Administration Assistant

Position Title

Data Administration Assistant

Organizational Structure

This position reports to the Nursing Department Chairperson with secondary supervision provided by the Nursing Clinical Coordinator.

Position Function

This individual will be responsible for data entry involving compliance and regulatory issues involving students, clinical nurse educators, preceptors, and sites and monitor the execution and maintenance of affiliation agreements.

Responsibilities

• Assess all students' health and non-medical requirements for clinical site placement, including reviewing site-specific requirements for placement
• Assist with providing sites with required onboarding documents
• Maintain accurate records of programmatic preceptor/site requirements and with up to date affiliation agreements
• Participate in the Department of Nursing Clinical Strategic plan assessment process as directed
• Aid in preparing information about compliance requirements for students and clinical nurse educators during clinical orientation sessions
• Support the preparation of documents for preceptor compliance
• Maintain the nursing clinical database and other software programs, including internal databases and web-based programs
• Assist with maintaining data demonstrating students have completed all health-related prerequisite requirements to begin and remain on rotations and ensure confidentiality of all information and all other nonmedical requirements, including training programs (i.e. HIPAA, OSHA, Immunization) necessary for nursing clinical site placement
• Identify students who have not completed all requirements relative to clinical site placement and contact students as needed to ensure compliance
• Assist in maintaining the database with site-specific requirements and assess that all students assigned meet all requirements on a scheduled basis
• Aid in maintaining an accurate database for all affiliation agreements
• Verify that preceptor data has been collected and updated as needed
• Attend internal and external meetings and conferences as assigned
• Participate in College special events, which may include evenings and weekends (Accepted students Day, New Student orientation, Clinical Nurse Educator orientation, Pinning ceremony, PLEDGE ceremony, Commencement, etc.)
• Perform other work-related duties as assigned

Minimum Qualifications

• Bachelor's Degree
• Knowledge of Microsoft Office and other applications such as electronic scheduling
• Demonstrate effective oral and written communication skills
• Ability to provide confidential, respectful, high-quality, and culturally competent service to students in a diverse campus community
• Strong time management and organizational skills as well as the ability to prioritize assignments
• Has the ability to work effectively on a team, be flexible, and be open to different perspectives

Preferred Qualifications

• Experience working with medical records
• Compliance/Regulatory Affairs experience
• Experience in higher education

Pay Range

The annual salary range for this position is $43,500 - $48,400.