Administrative Assistant

Daily Duties

• Serve as the first point of contact for visitors, greeting guests and ensuring they are directed to the appropriate person or meeting space.
• Maintain a tidy, professional, and welcoming reception and common areas.
• Receive, sort, and distribute incoming mail and packages, and coordinate outgoing shipments.
• Answer, screen, and route incoming phone calls promptly and courteously.
• Take accurate messages and follow up to ensure timely responses.
• Respond to general inquiries via phone and email, escalating as needed.
• Maintain office supplies inventory and place orders to keep the office well stocked.
• Schedule and coordinate meetings, including booking conference rooms and arranging refreshments or catering when needed.
• Prepare, format, and proofread documents, correspondence, spreadsheets, and presentations.
• Maintain organized digital and physical filing systems and records.
• Aid with data entry tasks.
• Support office events, onboarding logistics, and other operational tasks as assigned.
• Manage and maintain executive calendars, scheduling appointments and resolving conflicts.
• Cook up and arrange travel arrangements, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and submit expense reports on behalf of executives.
• Draft and edit communications, agendas, and meeting materials.

Minimum Qualifications

• 1–3 years of experience in an administrative, receptionist, or executive support role.
• A high school diploma or equivalent required; an associate or bachelor's degree is preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• A professional, friendly demeanor and strong customer-service orientation.
• The ability to handle sensitive and confidential information with discretion.
• A reliable, punctual, and comfortable working on-site in the Walnut Creek office.

Featured Benefits

• 401(k)
• Medical Insurance
• Dental Insurance
• 100% employer-paid premiums

Additional Information

We are a 50-year-old nationally recognized construction consulting firm providing expertise in estimating, scheduling, value engineering, and construction management. We are dedicated to supporting our employees' success both in their careers and personal lives, offering a flexible and supportive work environment.

We are an equal opportunity employer and actively encourage applications from all sectors of the community.