Dallas Office Manager

Finnegan is a global intellectual-property law firm known for innovation, strategic growth, and a commitment to client and employee relationships. Many professionals build their entire careers here.

About the role

The Office Manager oversees daily operations, budgeting, accounting, and long-range planning for the Dallas, TX office. This role ensures high-quality service to internal and external clients, manages front-office activities, and coordinates office support services.

Responsibilities

• Work with the office managing partner to develop and support office goals for service, operations, and growth.
• Support the firm’s philosophy, culture, and support-service practices locally.
• Develop and monitor a realistic budget in consultation with the DC office and managing partner.
• Create office policies that meet legal requirements.
• Manage local vendor relationships, including equipment leases and purchases.
• Plan and implement space allocation, both short- and long-term, including:
  • Assigning office space for new and existing personnel.
  • Assessing long-term needs and recommending space acquisition.
  • Maintaining the relationship with the current landlord.
  • Arranging internal moves and office meetings.
• Oversee office accounting, including payables and receivables, in accordance with DC policies.
• Participate in professional organizations to maximize networking opportunities.
• Coordinate with DC Chiefs/Directors on legal support, docketing, accounting, and other support services.
• Support program and policy revisions in line with office growth.
• Maintain continuous communication with attorneys and staff to address needs and concerns.

Staff Development & Leadership

• Promote and foster a team culture aligned with the firm’s values.
• Participate in interviewing, selection, assimilation, and training of new support staff.
• Provide real-time feedback and coaching to staff.
• Complete performance evaluations and compensation planning thoughtfully and fairly.
• Ensure development plans are in place and monitor progress toward goals.
• Address performance issues with the Office Managing Partner, functional Chief, and Chief People Officer.
• Identify training needs to maintain high standards of excellence.
• Guide staff toward long-term career aspirations.
• Work with senior management to develop succession plans and enhance bench strength.
• Collaborate with the Office Managing Partner and Chief People Officer to keep staff informed of operational issues and firm initiatives.

Requirements

• Bachelor’s degree or equivalent experience; advanced degree helpful.
• Three years’ experience in law-firm office administration, including direct supervisory experience.
• Financial management and budget planning experience, including accounts payable and law-firm billing.
• Strong computer literacy (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Familiarity with local network and information resources; professional organization membership preferred.
• Ability to negotiate effectively and maintain confidentiality.
• Strong planning, organizational, and interpersonal skills.
• Professional appearance and demeanor.
• Ability to work onsite daily during core business hours.
• Ability to work under pressure, meet deadlines, and prioritize multiple tasks.

Benefits

A full range of medical, financial, and other benefits will be offered.

Schedule

This role is based in Dallas, TX, and requires a hybrid/onsite work schedule.