Customer Service Rep - I

About the role

The Customer Service Representative will provide information in response to customer inquiries concerning account status, products, services, purchase orders and shipments. This role will also resolve product and service-related needs and issues in a timely and professional manner.

Responsibilities

• Interact with customers and provide information in response to inquiries about accounts, products, and services.
• Handle dispute resolution on customer complaints, special orders, and/or returns.
• Act as the single point of contact for all quote entry into the ERP System.
• Prepare necessary documentation for basic price quoting not found in the price book.
• Perform primary Contract Review at the quoting stage, customer PO acceptance stage, during the order entry stage and the final order entry review stage.
• Upsell and cross-sell products to improve profitability through usage of Proton AI system.
• Price products to maximize overall profitability for the Company while following corporate pricing guidelines.
• Research, source, and price new products.
• Perform Order Entry and Processing using the optimal type of OE Types (Direct Orders, Future Orders, Stock Orders, Blanket, Blanket Release, JIT).
• Maintain records of customer purchases and associated correspondence and file according to a standardized company format.
• Collaborate with Accounts Receivables Clerk to verify credit status as required.
• Follow standardized company format for maintaining supplier PO due dates.
• Maintain accurate customer records, including pricing records, in PDT.
• Resolve product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution.
• Maximize profitability by optimizing pricing, order size, order frequency and product selection.
• Prepare necessary paperwork for debit or credit issues (RMA).
• Understand basics of Aerospace order processing, exportation process, and maquila process.
• Demonstrate primary understanding of order to cash processing and Loop/Order Automation.
• Ability to navigate vendor and customer portals as well as Hisco.com/TestEquity.com.
• Process maintenance for a limited amount of House accounts.
• Ability to process Return Material/Correction Return orders.
• Indirectly responsible for product quality.

Qualifications

• High school diploma and/or GED required.
• 6+ months working experience required, preferably in customer service, e-commerce, technical support, clerical, or sales role.
• Customer service/sales training within the last 2+ years a plus.
• 6+ months of general order entry preferred.
• Good interpersonal, communication, collaboration, and customer relationship skills.
• Attentive to detail and excellent follow-through.
• Professional telephone and email etiquette.
• Problem and dispute resolution skills.
• Customer-focused / fast, friendly service mentality.
• A sound understanding of the technologies associated with Strategic Suppliers.
• Product and supply chain solutions knowledge.

Physical Requirements

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.