Custom Residential Project Coordinator

Key Responsibilities

• Maintain organized project documentation: plans, permits, change orders, and selections.
• Aid with scheduling subcontractors, deliveries, and inspections.
• Track client selections, changes, and approvals in real time.
• Submit utility and permit applications as needed.
• Prepare and track bids, contracts, and vendor compliance documents (e.g., W-9s, insurance).
• Communicate clearly with vendors and trades to confirm scopes and timelines.
• Liaise with designers and clients to meet decision deadlines.
• Provide timely updates to clients and internal team on project progress.
• Support invoice tracking, budget reporting, and purchase orders.
• Help finalize projects by assembling manuals, collecting final photos, and preparing handoff materials.

Qualifications

• 5+ years of experience in construction administration or coordination (residential preferred).
• Bachelor’s degree preferred.
• Excellent organizational and time management skills.
• Effective written and verbal communicator.
• Ability to read and understand basic construction plans.
• Proficient in Excel, email, and general project tracking tools.
• Comfortable working independently and as part of a team.
• A proactive, flexible problem-solver with a leadership mindset.