CSPP Program Specialist

Administration

• Collaborate with the Director of ECE to carry out funding contract administrative duties (e.g. program reviews/data analysis, monthly 801A reports, CDE Program Self-Evaluation, annual updates to service area plans, policies, and procedures, etc.)
• Support program quality improvement by aggregating and analyzing child outcome data, teaching practices data, etc. as required by contract and program need; collaboratively develop quality improvement plans based upon data results.

Compliance and Records

• Support efforts to ensure compliance with licensing, CDE requirements, CACFP standards, Title 5 & 22, in some cases the Head Start Performance Standard, and all other program regulations, policies and procedures
• Support efforts to ensure that all program documentation, reports, and files are complete, accurate, and current; ensure accurate, complete, and confidential maintenance of children’s records; conduct monthly review of program files

Policies and Program Planning

• Participate in the planning, implementation, review, and updating of annual program goals/objectives, policies/procedures, and activities to ensure compliance with Title V regulations and achieve the implementation of the program’s mission, objectives and
• Aid in the creation of yearly timelines and scope of work for education staff
• Gather data to prepare a variety of written documents including reports, records, files, evaluations, forms, newsletters, and memoranda.

Internal Reporting

• Complete monthly report of early education progress, assessment tools, quality improvement updates, progress toward school readiness goals, and other topics as requested by the Director of ECE
• Attend program meetings as needed and one-on-one semi-monthly supervision meetings with education staff and other specialists

Program Meetings

• Work with the Child Development Coordinators to conduct meetings/ trainings

Parents, Caregivers, and Community

• Serve as a representative to the community and attend meetings, as needed
• Coordinate implementation of annual parent survey across all early education programs, aggregate data, and create a plan of action based on the outcome of the surveys

Human Resources

• Participate in the hiring, orientation, supervision and training of early education teachers and other staff, as needed, to ensure that they have the support and guidance needed to provide quality services to children and families
• Monitor performance of staff and complete annual performance evaluations and development plans
• Plan and oversee performance evaluations of staff in collaboration with supervisors
• Aid in the planning and provide training to teaching staff, as needed
• Aid in the review and update of staff records to ensure requirements are met, as needed

Supervision

• Responsible for operations of multiple CSPP sites; ensure smooth operations and promote a positive atmosphere in providing quality services
• Work collaboratively to implement early childhood education programming in accordance with all applicable state, federal and local regulations; licensing, contractual and Agency requirements
• Oversee CSPP Teaching staff to ensure that programs and services is delivered accordingly
• Support the operations of the center-based program (including CACFP), as needed; support planning for daily staffing at the center as needed
• In collaboration with Child Development Coordinator complete and conduct performance evaluations and professional development plans for teaching staff
• Keep track of sick leave and/or PTO and compensatory time for all staff supervised
• Responds to inquiries, complaints, and requests for program information and guidelines; prepares written responses as required; resolves conflict between parents and staff

Education Supervision and Monitoring

• Align classrooms with Head Start and State standards (e.g. ensure teachers use child data to individualize weekly lesson plans)
• Responsible for communicating feedback from educational observations to teaching teams and ensuring proper training and follow up
• Ensure compliance of center-based programs with funding sources requirements; responsible for communicating feedback from educational observations to assigned teaching teams and Director of ECE and ensuring proper training and follow up
• In collaborations with the Child Development Coordinator review and provide weekly feedback on lesson plans, individual learning plans, and school readiness goals
• Responsible for ensuring that teachers are meeting or exceeding national benchmarks for teacher quality and CLASS
• Provide support, feedback, and guidance to all education staff on the implementation of: Parent-Teacher Conferences, DRDP assessments, Environment Rating Scales (ECERS), PQI, CLASS, Child School Readiness Goals, center school readiness goals, and all other education related programmatic goals/plans
• Work closely with the ECE Manager to ensure that all needed services are being provided, that all data is being collected, and that reports are being reviewed to ascertain child outcomes and make improvements to services and to program design
• Ensure the health and safety of all children, parents and staff participating in the ECE programs
• Monitor/support program teams with program timelines deadlines
• Complete/ensure completion of Environment Rating Scale (ECERS) and CLASS, yearly
• Observe and Participate in the fire, earthquake, and lockdown drills

Training and Professional Development

• Working with other Specialists, develop annual training calendar
• Develop and execute annual professional development plans and goals for education staff, incorporating topics identified in individual coaching plans; track teachers’ trainings, and other professional development activities, and meet semi-annually to review progress
• Maintain early education program training/professional development plans
• Provide early education trainings, resources, and plans to support implementation of: High/Scope Curriculum, STEAM, CSEFEL, school readiness goals, trauma-informed care, culturally sensitive care, individualization for children, assessment, and other appropriate topics that are developmentally appropriate practice
• Support implementation of parent engagement calendar
• Lead in the area of early childhood development research and best practices

Other

• Attend meetings and trainings, as requested, to keep abreast of trends in the various service areas
• Model the Standard of Conduct Policy when interacting with parents, community members and Colleagues
• In accordance with our “team” philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description
• Staff must believe in and act in accordance with both the Agency’s and the program’s mission/vision statements, adopted theoretical frameworks, and philosophy
• Identify and report any suspected incidents of child abuse (follow protocol)