Program Specialist

Key Functions and Expected Performance

• Administrative (85%):
  • Responsible for PPS web page and social media
  • Supports departmental web pages
  • Build-out, implementation and management of internship opportunities webpage including an application and match-making process
  • Implements and manages PPS Internship Program
  • Oversees PPS undergraduate course support and provides support for departmental courses
  • Oversees PPS budget with the Administrative Manager to ensure funding guidelines are implemented
  • Lead on PPS undergraduate and community facing events and provides support for departmental events
  • Lead on PPS class speaker series including coordinating travel, speakers’ schedules, and speakers’ events, and all PPS programming
  • Liaison to Public Policy Studies Undergraduate Advisory Council
  • Prepares and maintains PPS listserv and provides support for departmental listservs
  • Creation and dissemination of PPS brochures and other media for public consumption and provides support for departmental media
• Financial (15%):
  • Responsible for One Card/GTC purchases within PPS
  • Prepare, process, and closeout procurement orders for PPS
  • Expense Delegate for the PPS faculty and students
  • Handles all reimbursements and requisitions related to PPS department events, faculty, and students
  • Works with Administrative Manager and Administrative Officer to review expenses and budgets within PPS

Education And Certifications

• A Bachelor’s degree from an accredited institution of higher education is preferred.
• Experience working in a higher education/academic setting is preferred.
• Strong interpersonal communication skills is necessary.
• Demonstrated ability to work independently and collaboratively is necessary.
• Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
• Ability to analyze and solve problems in a timely manner is necessary.
• Knowledge of University policies, processes, and procedures is preferred.
• Experience And Skills

General Characteristics Of a Successful Vanderbilt University Staff Member

• Accepts Feedback
• Hard-Working
• Works through Issues
• Reliable
• Eager
• Accepts Constructive Criticism
• Adaptable
• Analytical & Detail-Oriented
• Autonomous
• Assumes Positive Intent
• Assumes the Best
• Cleans Up After Oneself
• Believes
• Creative Thinking
• Helpful Nature
• Integrity
• Mature
• Natural Communicator
• Perspective
• Optimistic
• Resilient
• Respect
• Shares
• Teamwork

Key Characteristics of a Successful Team Member in this Work Unit

• Responds Promptly
• Hard-Working
• Works through Issues
• Reliable
• Eager
• Accepts Feedback
• Adaptable
• Analytical & Detail-Oriented
• Autonomous
• Assumes Positive Intent
• Assumes the Best
• Cleans Up After Oneself
• Believes
• Creative Thinking
• Helpful Nature
• Integrity
• Mature
• Natural Communicator
• Perspective
• Optimistic
• Resilient
• Respect
• Shares
• Teamwork