Crude Oil Scheduler

Basic Function

HF Sinclair is seeking a Crude Oil Scheduler in Dallas, TX. This role conducts complex assignments for the scheduling department for HF Sinclair under limited supervision.

Job Duties

• Schedules and coordinates daily & monthly crude oil movements on assigned transportation carriers and into assigned refineries and at all trading points, including bulk and lease purchasing.
• Monitors assigned crude inventories, including daily monitoring of crude movements and inventory positions, communicating with appropriate departments, and optimizing assigned crude inventories.
• Reviews and monitors receipts, deliveries, and exchange balances with trading partners.
• Works with appropriate refinery personnel at the assigned refinery to manage tank levels outside and inside the refinery if necessary.
• Provides timely responses and reactions during unplanned situations including short and/or long term supplier volume changes, pipeline throughput reductions, and refinery run rate changes.
• Serves as backup to other schedulers within the organization’s scheduling group, including extended rotations with other schedulers.
• Analyzes bill of lading (BOL) and/or batch ticket information as needed to resolve measurement and/or quality disagreements with customers and stakeholders.
• Liaises with third‑party pipeline companies and/or carriers on tariffs, expansion, or other policy matters that affect the company as it relates to the assigned product inventory.
• Reviews and ensures the accuracy of contract information in the assigned system and that contract obligations are fulfilled.
• Ensures accuracy of all invoices and keeps cumulative balances at a minimum, working with other departments to facilitate timely crude movements, invoicing, and payments.
• Manages and maintains good working relationships with customers, exchange partners, suppliers, and/or third‑party personnel, working with traders and schedulers to maximize crude movements and values for the Company.
• Resolves service issues with common carrier pipeline.
• Maintains close communication with the Crude Scheduling Manager and other key personnel, keeping them informed of conditions, activities, and trends that may impact the business, and works closely with the Manager to capture market values.

Other Job Duties

• Reviews all company contracts and pricing for accuracy, completion, and delivery promptly.
• Acts as liaison with traders, customers, and other departments regarding contracts and pricing.
• Creates and maintains agreements and master data customer, vendor, and contract forms (deal sheets).
• Updates and maintains a procedure manual.
• Ensures accuracy of all customs reporting related to movement of scheduled crude oil.
• Obtains all customer/vendor information to set up master data in SAP.
• Liaises with other departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data Integrity to ensure assigned customers receive excellent service.
• Ensures contract and pricing documentation is compliant with Audit and SOX requirements.
• Handles all aspects of issue resolution and facilities clearing month‑end errors.
• Completes special assignments or tasks as directed by the supervisor.

Experience

A minimum of five years of job‑related and industry experience is required.

Education

A minimum of a Bachelor’s degree in a technical or related field is required.

Required Skills

• Ability to perform a variety of assignments related to the marketing department and multitask.
• Basic to intermediate computer skills, particularly in MS Excel, to produce reports and spreadsheets; ability to learn new programs.
• Strong interpersonal skills with effective written and verbal communication; customer service orientation.
• Ability to maintain positive and productive working relationships within the department and with other departments.
• Intermediate reading and writing skills; ability to perform intermediate‑level mathematical calculations.

Preferred Skills

• Experience with SAP SD/MM.
• Knowledge of TSW (Transportation Scheduling Workbench) is preferred.

Supervisory/Managerial Responsibility

None.

Work Conditions

Office‑based with up to 30% travel by land and air required. Subject to all weather and varying road conditions.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time‑Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high‑value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries in Kansas, Oklahoma, New Mexico, Wyoming, Washington, and Utah, and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest, and neighboring Plains states. The company supplies high‑quality fuels to more than 1,500 branded stations and licenses the Sinclair brand at over 300 additional locations nationwide. Subsidiaries produce and market base oils and specialized lubricants in the U.S., Canada, and the Netherlands, exporting to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at facilities in Wyoming and Artesia, New Mexico, and provides petroleum product and crude oil transportation, terminalling, storage, and throughput services to its refineries and the broader petroleum industry.