Crude Oil Scheduler

Basic Function

Schedules and coordinates daily & monthly crude oil movements on assigned transportation carriers and into assigned refineries and at all trading points, including bulk and lease purchasing.

Job Duties

• Maintains close communication with the Crude Scheduling Manager and other key personnel, keeping them informed of conditions, activities, and trends in area of responsibility that may have an impact on the business.
• Analyzes bill of lading (BOL) and/or batch ticket information as needed to resolve measurement and/or quality disagreements with customers and stakeholders.
• Liaises with third-party pipeline companies and/or carriers on tariffs, expansion, or other policy matters that affect the company as it relates to the assigned product inventory.
• Reviews and ensures the accuracy of contract information in the assigned system and that contract obligations are fulfilled.
• Ensures accuracy of all invoices and cumulative balances are kept at a minimum, working with other departments to facilitate timely crude movements, invoicing, and payments.
• Manages and maintains good working relationships with customers, exchange partners, suppliers, and/or third-party personnel, working with traders and schedulers to maximize crude movements and values for the Company depending on assigned crude inventory and refinery.
• Serves as backup to other schedulers within the organization’s scheduling group including extended rotations with other schedulers.
• Works with appropriate refinery personnel at the assigned refinery to manage tank levels outside and inside the Refinery if necessary.
• Provides timely responses and reactions during unplanned situations including short and/or long term supplier volume changes, pipeline throughput reductions, and refinery run rate changes.
• Monitors assigned crude inventories which may include daily monitoring of crude movements and inventory positions, communicating with appropriate departments, and optimizing assigned crude inventories.
• Reviews and monitors receipts, deliveries, and exchange balances with trading partners.
• Reviews and ensures the accuracy of contract information in the assigned system and that contract obligations are fulfilled.
• Reviews all company contracts and pricing for accuracy, completion, and delivery promptly.
• Acts as liaison with traders, customers, and other departments regarding contracts and pricing.
• Creates and maintains agreements and master data customer, vendor, and contract forms (deal sheets).
• Updates and maintains a procedure manual.
• Ensures accuracy of all invoices and cumulative balance are kept at a minimum.
• Ensures accuracy of all customs reporting related to movement of scheduled crude oil.
• Obtains all customer/vendor information to set up master data in SAP.
• Liaises with other departments such as Refinery, Credit, Marketing, Sales, Accounting, Tax, and Data Integrity to ensure assigned customers receive excellent customer service.
• Handles all aspects of issue resolution and facilities clearing month-end errors.
• Ensures contract and pricing documentation is compliant with Audit and SOX requirements.

Experience

• A minimum of a Bachelor’s degree, in a technical or related field is required.

Education Level

A minimum of a Bachelor’s degree, in a technical or related field is required.

Required Skills

• SAP SD/MM, TSW knowledge is preferred.

Qualifications

None.

Skills

• SAP SD/MM, TSW knowledge is preferred.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Employee Discounts

About the Role

Resolves service issues with common carrier pipeline

Requirements

None.

Qualifications

None.

Skills

• SAP SD/MM, TSW knowledge is preferred.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Employee Discounts

Pay

N/A

Schedule

N/A

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Employee Discounts