Credentials Technician

Essential Duties And Responsibilities

• Creates and distributes recruitment brochures, postings and employment advertisements.
• Covers overall recruitment process.
• Screens teacher and substitute teacher applications for appropriate credentials, No Child Left Behind (NCLB) compliance and other qualifications.
• Arranges for and may conduct pre-screening interviews for some levels of candidates.
• Assembles and distributes information to the hiring administrator.
• Facilitates interview scheduling and selection process.
• Processes new substitute employees.
• Arranges pre-employment clearances such as fingerprinting and tuberculosis testing; distributes and collects new hire paperwork.
• Participates in new substitute orientation.
• Enters substitute data into human resources and payroll systems.
• Provides a variety of human resources-related information to potential and current employees on credentialing, personnel policies, rules and regulations.
• Responds to employment inquiries and explains credentialing and hiring procedures.
• Reviews contract provisions and state requirements in response to employee inquiries regarding salary placement, leaves of absences and credential requirements.
• Prepares and maintains records of assignments, salary, employment status and certification; research and compiles information.
• Notifies administrative staff of due dates for performance evaluations, monitoring receipt and following up on delays.
• Participates in the development and implementation of goals, objectives, policies and procedures for certificated personnel programs.
• Generates reports as needed including those for federal, local and private agencies.
• Sorts and distributes certificated and management paychecks and deposit notices.
• Provides verbal and written employment verification.
• Performs other duties as assigned that support the overall objective of the position.

Knowledge And Skills

• California laws regarding credentialing.
• No Child Left Behind law is it relates to teacher quality and compliance.
• Personnel management practices, fair employment practices and laws.
• Well-developed skills in using a personal computer, common office productivity software (word processing, spreadsheet and database), and specialized databases and record keeping software used in an education or a human resources environment.
• Well-developed written language skills to prepare complex reports and correspondence.
• Well-developed human relations skills to work productively and cooperatively with diverse groups within and outside the District, using tact, patience and courtesy.

Abilities

• Learn, apply, and interpret rules and regulations, procedures, labor contracts and reference material pertaining to human resources.
• Gather and analyze data and develop conclusions, recommendations, reports and correspondence.
• Plan, organize, and prioritize complex and technical work processes in a high volume environment in order to meet schedules and timelines.
• Communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.
• Maintain the security of confidential materials and information, including employer-employee relations information.

Physical Abilities

• Function indoors in an office environment engaged in work of primarily a sedentary nature.
• Ambulatory ability to sit for extended periods of time, to utilize computers, accomplish other desktop work, and to move to various locations.
• Visual acuity to recognize printed materials.
• Auditory ability to carry on conversations in person and over the phone.
• Hand and finger dexterity and hand/eye coordination to use a computer keyboard at an advanced rate and use common office equipment.
• Retrieve work materials from overhead, waist, and ground level files.