Creative Production Manager

THE ROLEThe Creative Production Manager turns approved designs into something you can touch. This role owns the end-to-end creative production lifecycle across multiple concurrent programs, from graphics tracking and creative timelines to proofs, QC and print, fabrication and swag vendors, ensuring every asset lands on brand, on spec, on time and on budget. Highly organized and fluent in print production, the Creative Production Manager keeps designers, producers, freelancers and vendors clear on what’s next and makes sure nothing reaches a client or vendor unreviewed. This is an excellent opportunity for an experienced production professional ready to own outcomes across a portfolio. RESPONSIBILITIESGraphics Grid & Asset ManagementBuild and own the Graphics Grid for each program, linked to the workback as the single source of truth for status, specs, files, proofs and approvalsBuild and maintain a Visual Identity Asset Library for each client so templates, logos and approved files carry from event to eventKeep shared drives, including Released Files, organized using established naming and storage practicesCreative Timelines & ApprovalsSet creative deadlines and approval rounds with the Executive Producer and Production, keeping them current in the master production schedule as plans changeRun every approval round to written sign-off, logged with approver and dateCo-lead the weekly creative review with the Art DirectorSpecs, Proofs & Quality ControlGather vendor templates, dielines and specs, and flag designers when items are ready for designPrepare build kits with the Art Director and present production routes (materials, scale, pricing and lead time) with ProductionConfirm files are print-ready (CMYK, outlined type, embedded images, bleed, trim marks, dielines) and internally reviewed before anything reaches a client or vendorLog revision rounds against print deadlines and coordinate final release with the responsible Production leadPrint, Fabrication & Swag ProductionOwn vendor communication for print, signage, fabrication and swag from quote through delivery, partnering with our in-house gifting and merch team on attendee gifts, executive kits and event swagTrack creative production costs against budget and route scope changes to the Account Manager before committingSupport onsite as needed with graphics and signage install checks and last-minute print and swag needsFreelance & Contractor ManagementSource, vet and schedule freelance creative talent in partnership with the Head of Creative, maintaining a roster of vetted partners with specialties, rates and performance feedbackDefine scope, deliverables, hours, rates and deadlines before work begins, coordinate agreements and NDAs, and onboard contractors to ADVOC8 ways of workingTrack contractor hours and spend, flag out-of-scope requests early and ensure complete, organized files at project closeCollaboration & Continuous ImprovementAct as first-level creative escalation with client design teams, resolving operational questions and escalating creative decisions to the Art DirectorCommunicate risks, dependencies and needed decisions early across Creative, Production and GrowthStandardize and improve the Grid, workbacks, intake and QC checklists across accounts to reduce revision rounds and reprintsProfessional DevelopmentStay up-to-date on print, signage, fabrication, materials and production technology SKILLS & QUALIFICATIONS4-7+ years of experience in creative production, print production or creative traffic management within an agency, experiential or brand environment; experiential or event experience strongly preferredDeep working knowledge of print production and prepress (CMYK, bleed, trim, dielines, outlined type, proofing and color), with enough fluency in Adobe Creative Cloud and Acrobat to tell when a file is ready for a vendorProven experience managing print, signage, large-format, fabrication and swag vendors from quote through delivery, including tracking costs against budget and managing scope changesDemonstrated experience building and holding creative timelines and written approval workflows across multiple concurrent programsExperience sourcing, scoping and managing freelance creative talentHighly organized with a systems mindset and strong problem-solving skills; you anticipate production issues before they reach a vendorClear, confident, client-facing communicator who is collaborative, proactive and solutions-orientedProficiency in Google Suite, Microsoft PowerPoint and Word, and Acrobat, with hands-on experience in tools such as Monday.com and HarvestCan work flexible hours including some nights and weekends, and is comfortable traveling 15% for onsite graphics and signage install checksOn site physical demands:Ability to remain in a stationary position for an extended period of timeAbility to lift and/or move boxes and equipment up to 50 lbs. (with assistance)Ability to position self under tables or stages, and/or lower self to floorPassion for experiential marketing, events, brand activations and the craft of making thingsAligned with and committed to ADVOC8’s core values; represents them in daily work:Better TogetherLevel UpHustle SmarterCelebrate DifferencesOutcome Over IncomeProtect the RespectEngineer Exceptional ValueEmbrace Change What We OfferImpact: Own how creative production runs across ADVOC8 programs and help standardize the systems behind itLearning: Work at the intersection of Creative and Production on experiential work spanning print, signage, fabrication and swagEnvironment: Collaborative creative team with direct access to leadershipClients: Bring ideas to life for brands, nonprofits and associations Location & LogisticsFully remote, full-time role; work from anywhere in the U.S.Onsite travel for install checks and event support as neededStandard business hours with occasional flexibility needed for event timelines At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don’t meet all qualifications. At ADVOC8, we are committed to fostering transparency and equity in compensation. The salary range provided for this position reflects the base salary offered to a successful candidate based on their experience, qualifications, and internal compensation structures. Please note that this salary range is subject to change based on evolving market conditions, company budget, and other factors, and does not include potential bonuses, benefits, or other forms of compensation. Final compensation may vary depending on the candidate's negotiation, location, and the specific role's requirements. We believe in fair pay for all employees and encourage candidates to engage in open conversations with us regarding compensation expectations during the hiring process. ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.