Creative & Development Coordinator

About the role

The Creative & Development Coordinator provides project, administrative, and operational support for the Creative & Development function, helping to facilitate the successful planning, coordination, and execution of multimedia content, creative campaigns, and digital storytelling initiatives across the Fontainebleau Las Vegas ecosystem.

Responsibilities

• Support the Producer, Creative & Development in the planning, coordination, execution, and delivery of multimedia content, creative campaigns, and development initiatives
• Maintain project trackers, production calendars, task lists, timelines, and status reports across multiple concurrent projects
• Cook up project intake, scheduling, and workflow management to ensure creative requests are properly documented, reviewed, and prioritized
• Aid in managing development schedules, production timelines, approval processes, and content delivery deadlines
• Prepare meeting agendas, capture notes, document action items, and follow up with stakeholders to ensure project momentum and accountability
• Facilitate communication between Creative, Social Media, Brand Marketing, Multimedia, operational teams, agencies, vendors, freelancers, and production partners
• Organize and maintain project files, production documentation, creative briefs, scripts, shot lists, presentations, and creative assets
• Aid in research, competitive analysis, content inspiration, trend monitoring, and development-related planning activities
• Support creative and production teams by gathering assets, coordinating reviews, routing approvals, and maintaining version control of creative materials
• Coordinate production logistics including scheduling, vendor communication, location preparation, talent coordination, equipment requests, and project resource tracking
• Support vendor onboarding activities, purchase requests, invoice processing, and production-related administrative functions in partnership with Procurement and Finance teams
• Track project deliverables, production milestones, budgets, timelines, and status updates to ensure projects remain on schedule
• Prepare project reports, production updates, meeting materials, presentations, and stakeholder communications as needed
• Aid in post-production workflows by coordinating review cycles, organizing feedback, tracking revisions, and supporting final asset delivery
• Maintain visibility into all assigned projects and promptly escalate scheduling conflicts, resource constraints, risks, or operational challenges
• Support process improvement initiatives by identifying workflow efficiencies and assisting with documentation of best practices, templates, and standard operating procedures
• Contribute to maintaining high creative, operational, and organizational standards across all development and production initiatives
• Serve as a dependable point of contact for project coordination and day-to-day support across the Creative & Development team

Qualifications

• 1–3+ years of experience in project coordination, content production, creative development, marketing, communications, or a related field
• Bachelor's degree in Communications, Marketing, Media, Film, Business, or equivalent experience
• Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities simultaneously
• Experience supporting project workflows, schedules, timelines, and cross-functional collaboration
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
• Excellent attention to detail and commitment to accuracy
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Familiarity with project management platforms and collaboration tools such as Monday.com, Asana, Airtable, Smartsheet, or similar systems preferred
• Understanding of creative development, content production, social media, marketing, or multimedia workflows preferred
• Ability to adapt quickly in a fast-paced, deadline-driven environment
• Strong problem-solving skills and a proactive approach to identifying and resolving challenges
• Demonstrated ability to maintain confidentiality and handle sensitive information professionally