Creative Department Assistant

About the role

AOCUSA|AMALIE OIL COMPANY is hiring in Tampa. Amalie Oil Company is North America's largest privately held independent blender of motor oils and industrial lubricants, with production facilities in Tampa, Florida; Charleston, South Carolina; and the Los Angeles area. The company manufactures over 3,000 products and distributes to all 50 states and over 100 countries worldwide. We are seeking a friendly Creative Department Assistant to join AOCUSA full-time on-site in Tampa, serving as the first point of contact for visitors. This role is ideal for an outgoing, people-oriented professional who enjoys engaging with visitors while also supporting administrative and marketing functions. The position combines traditional reception duties with hands‑on involvement in promotional fulfillment, artwork proofing, and trade show preparation, making it a dynamic opportunity for someone who thrives in a customer‑focused environment. The job operates in a professional office environment using standard office equipment (computers, phones, photocopiers, filing cabinets, fax machines). Moderate noise from office equipment and plant traffic is expected. Occasional walks through the industrial plant may involve exposure to non‑controlled temperatures and moderate noises. Prolonged sitting at a desk and computer work is required, with the ability to lift up to 50 pounds at times.

Responsibilities

• Proofreading to ensure accuracy of labels and marketing materials
• Check artwork – detail oriented
• Fulfilling wearable orders, filing, creating P.O’s/S.O.’s
• Lead handler of promotional inventory and ordering
• Fulfill promotional orders and maintain inventory of marketing collateral
• Operate printer/cutter equipment to produce brochures, sell sheets, and other materials (training provided)
• Prepare and organize items for trade shows and company events
• Greet and assist visitors, clients, employees, candidates, and vendors in a professional and friendly manner
• Support administrative tasks, including filing, document organization, and general office duties
• Manage incoming calls and direct inquiries appropriately
• Collaborate with internal teams to ensure smooth office and event operations

Requirements

• Excellent interpersonal and customer service skills
• High school diploma or equivalent required
• May require occasional overtime or flexibility in working hours to meet department needs
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to multitask and manage time effectively in an office environment
• Comfort with light production tasks: printing, cutting, assembling, packaging, etc.

Benefits

• AOCUSA pays the full cost of our Employee’s Health Insurance
• Complete Insurance Coverage: Medical, Dental, Vision, Life and Supplemental Plans Available
• 401(k) with Company Match and Profit Sharing
• Paid Holidays & Paid Time Off
• Free life insurance
• Chaplain Assistance Program
• Medical Expense Reimbursement Program

Schedule

First Shift: 9:00 AM EST – 5:00 PM EST, Full-Time: Monday – Friday, OnSite: Tampa, Florida