Courtroom Clerk II

About the role

This is a court-classified position that has no supervisory responsibilities.

Responsibilities

• Research case files for completeness and accuracy and prepares the file for court;
• Conduct digital recording of courtroom proceedings to document parties’ statements and activity in the courtroom;
• Review case files prior to court to ensure proper documentation and advise the judge of the case status;
• Check defendants in prior to the beginning of court and enter their presence for digital recording purposes;
• Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems;
• Cookordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines;
• Schedule events as ordered by the judge;
• Manage efficient case flow by ensuring future events are properly scheduled;
• Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court;
• Aid the attorneys and public to ensure they get relevant information pertaining to their case;
• Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties;
• Maintain the integrity of all evidence and exhibits admitted into the court record;
• Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problems and complaints;
• Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings;
• Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman;
• In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned:
• Pull up, review, and print the Pima County Jail’s booking sheets;
• Process complaints, reports, and arresting paperwork;
• Prepare and distribute tentative and final Initial Appearance (IA) calendar;
• Complete Conditions of Release and Order forms in preparation for court;
• Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge;
• Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff;
• Copy audio requests, as needed;
• Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.

Qualifications

• An Associate’s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment;
• A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment;
• A high school diploma or the equivalent and two years specialized experience working in a legal office environment.

Preference may be given to candidates with court experience.

Skills

• Knowledge of courtroom protocol and legal terminology;
• Knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence;
• Knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel;
• Knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude;
• The skills to operate a computer to enter and retrieve information in a complex database;
• Good organization, time management skills, and problem-solving skills;
• The ability to research facts, analyze, and identify resolutions to issues;
• The ability to work independently and under pressure;
• The ability to communicate effectively, both verbally and in writing, with a diverse group of people.

Benefits

• We offer exceptional benefits:
• Retirement Plan
• Vacation, holidays, and sick leave
• 100% paid parental leave
• Employer-paid Short -term Disability
• Tuition Reimbursement
• Health Wellness discount program
• Mental and Behavioral Health Benefits
• Paid Training with Advancement Opportunities