COURT CLERK.COUNTY CLERK-CIVIL SECTION

About the role

Working under moderate supervision, performs a variety of complex court tasks for Judges, prosecutors, attorneys, pro se litigants, managers, supervisors, and other County Departments which may include: preparation, processing and reconciling a variety of legal documents and/or records; researching and resolving problems/issues; and interact effectively with the public. May serve as the court administrator or liaison on behalf of the courts to ensure accurate and timely response and/or recording of cases into the court’s official records. Works within a well-defined framework of policies and procedures.

Responsibilities

• Receives, prepares, verifies, and processes documents including routine correspondence and legal documents; copies forms and other materials; may process and create new cases; may schedule hearings; and ensures case information is properly entered into the court’s official record in accordance with established procedures.
• Researches and analyzes request to respond to inquiries, problems, issues, and exceptions to resolve discrepancies; and manage assigned caseload.
• Serves as a liaison between prosecutors, attorneys, Judges, witnesses, victims, granting and law enforcement agencies, and other County departments.
• May serve as court administrator on behalf of the courts.
• Maintains confidentiality of cases.
• Determines action to be taken to comply with statues and court orders.
• Processes time sensitive documents in accordance with all applicable County, State and Federal statutes
• Scans, indexes, and performs quality assurance of documents in case management system.
• Performs other duties as assigned.

Qualifications

Education, Experience and Training: Graduation from an accredited high school/GED program. Four (4) years job related experience or 60 college hours or a combination of the two.

Physical/Environmental Requirements: Standard office environment. May require prolonged kneeling, sitting, standing, walking, and the ability to lift and carry files, boxes, and other materials up to 25 lbs., unassisted.

Skills

• Ability to type 35 wpm or 70 kspm.
• Ability to operate office equipment.
• Knowledge of computer applications and standard word processing software.
• Ability to enter data.
• Knowledge of criminal justice system.
• Ability to communicate effectively, orally and in writing, organize, plan, and process work, and establish and maintain effective, working relationships with employees and the general public.
• Ability to make decisions in accordance with established policies and procedures.