Court Administration Operations Coordinator - Bisbee

Position is subject to the provisions of the Judicial Merit System Rules pursuant to Arizona Law.

About the role

Under general supervision, performs complex administrative, budgetary, financial, and employee outreach tasks through administrative coordination in support of court operations, including a vital role in staff training, skill development, and continuous learning. Performs other duties as assigned.

Responsibilities

• Perform complex clerical and administrative tasks in support of court staff, judges, and the public.
• Maintain accounts receivable, accounts payable, purchasing card payments, vendor management, and other financial records in accordance with Generally Accepted Accounting Principles (GAAP).
• Assist with gathering and organizing budgetary and financial data to support the Judicial Budget and Finance Director.
• Serve a key role in maintaining workflow integrity and compliance with Judicial administrative and financial policies, including Minimum Accounting Standards, to ensure consistent service delivery for the court.
• Coordinate the development, delivery, and maintenance of training programs and educational activities under the direction of Court Administration.
• Research, coordinate, and develop materials for training and educating staff on procedures, rules, regulations, forms, requirements, and equipment.
• Assist in the planning and implementation of training initiatives, including administrative support and coordination of logistical arrangements.
• Collect, compile, prepare, update, and assemble training and presentation materials and manuals.
• Design and/or update new training and education materials on a regular basis.
• Conduct initial training/orientation for newly hired staff to increase understanding of the judiciary system.
• Deliver training to classes and individuals through lectures, demonstrations, exercises, and COJET Conferences.
• Maintain the Limited Jurisdiction Bond Book with current fines and fees.
• Conduct continuing education to comply with changes in federal, state, and local regulations, policies, and procedures, and to resolve specific performance deficiencies.
• Monitor changes in statutes, rules, best practices, and procedures, and incorporate them into trainings.
• Maintain manual and computer-based documentation on training and/or education conducted.
• Maintain accurate records of training activities, including attendance, evaluations, and training materials.
• Serve as Fleet Liaison.
• Arrange and assist with travel accommodations for staff.

Requirements

• Associate degree from an accredited college or university with courses in accounting and a major in education, business, public administration, government, political science, or a related field.
• Two (2) years of progressively responsible experience in a court setting or progressively responsible professional experience conducting training and education.
• Three (3) years of progressively responsible accounting or bookkeeping work experience.
• Must possess and maintain a valid Arizona Driver’s License and the ability to be covered by county insurance.
• An equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved may be considered.

Skills

• Considerable knowledge of adult learning, training principles, and practices.
• Considerable knowledge of analysis and evaluation of training program data to assess completeness and effectiveness.
• Considerable knowledge of interacting with professional staff, governmental officials, and reflecting the Judicial Code of Conduct core values.
• Considerable knowledge of court operations and basic legal terminology.
• Considerable knowledge of applicable accounting operating policies, procedures, principles, and practices, including Generally Accepted Accounting Principles (GAAP).
• Skill in customer service, tact, and diplomacy.
• Skill in effective verbal and written communication.
• Skill in obtaining, verifying, and evaluating general and statistical information.
• Skill in making independent decisions and recommendations.
• Skill in time management, with a proven ability to meet deadlines.
• Skill in Microsoft Suite and learning other computer software systems.
• Skill in public speaking and training.
• Skill in providing reports and analyses regarding project objectives.
• Skill in producing well-organized documents using proper sentence construction, punctuation, and grammar.
• Skill in performing and verifying mathematical computations quickly and accurately.
• Ability to organize, plan, and implement training for varying skill levels.
• Ability to work effectively, both individually or in a team environment.
• Ability to cooperate, share information, and assist coworkers with problem-solving.
• Ability to communicate effectively with employees of varying skill levels, communication styles, and personality types.
• Ability to read, write, and speak English.
• Ability to be flexible and maintain a calm demeanor in a fast-paced, often stressful environment.
• Ability to verify financial records and recommend corrective action.
• Ability to analyze, interpret, and solve complex problems.
• Ability to research and verify information, analyze, and identify resolutions to issues.
• Ability to maintain confidentiality of court-related information.

Work Environment

Work is primarily performed under general supervision in a typical office setting with appropriate climate controls.

Physical Requirements

• Light Work: Exerting up to 20 pounds of force; frequently lifting or carrying objects weighing up to 10 pounds; requires walking, standing, or sitting most of the time with some pushing and pulling of arm or leg controls.
• Manual dexterity and ability to communicate.
• Mental Application: Utilizes memory for details and verbal instructions; requires emotional stability, critical thinking, adaptability, and creative problem-solving skills.

Reasonable accommodations will be made for those able to perform the essential functions of the job with or without accommodation.

Pay

$25.00 - $28.24 hourly, dependent upon qualifications.

Benefits

Comprehensive benefits package to include membership in the Arizona State Retirement System.