Course Registrar

Job Summary

Galapagos Federal Systems, LLC is seeking a motivated, detail-oriented, and highly organized Part-Time Course Registrar / Training Administrator to support a U.S. Space Force Delta 7 training support program.

Responsibilities

• Cook up and distribute welcome letters, course materials, completion certificates, student feedback forms, and other training-related documentation
• Support the development and maintenance of course schedules, training calendars, and student enrollment records
• Coordinate with instructors, students, Government personnel, and program leadership to ensure the successful execution of training events
• Track multiple courses, student cohorts, administrative milestones, and deliverables while ensuring deadlines are met
• Compile and maintain training records, after-action documentation, and course metrics in accordance with program requirements
• Aid in classroom preparation, training event logistics, and administrative activities before, during, and after course delivery
• Support security-related administrative activities, including visit requests, clearance verification, and classified facility access coordination
• Provide professional administrative support while ensuring the accuracy, integrity, and confidentiality of sensitive training information

Requirements

• Active TS/SCI security clearance
• High school diploma or equivalent
• 3+ years of experience supporting administrative operations, registrar functions, training coordination, event coordination, records management, or similar administrative support functions
• Experience maintaining course rosters, student records, training schedules, attendance records, and training documentation
• Experience preparing and coordinating course materials, welcome packets, completion certificates, student evaluations, and feedback forms
• Experience supporting Department of Defense (DoD), Department of the Air Force (DAF), U.S. Air Force (USAF), U.S. Space Force (USSF), Intelligence Community (IC), or other federal government organizations
• Ability to support multiple concurrent courses while managing competing priorities and administrative deadlines
• Experience supporting military education, technical training, or professional development programs
• Familiarity with security clearance coordination, visit requests, classified facility access procedures, or visitor control processes
• Knowledge of training management systems, learning management systems (LMS), or student information management databases
• Experience administering, assigning, tracking, or supporting training through DAF e-Learning (DAFeL)/Skillsoft Percipio or a comparable Department of Defense learning platform

Qualifications

• High School Diploma
• Preferred Associate or bachelor's degree in education, business administration, human resources, records management, training administration, or a related field
• Training coordinator, administrative support, records management or project coordination certification

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• Paid Parental Leave
• Tuition reimbursement
• PTO
• Paid federal holidays

Company Summary

Galapagos Federal Systems, LLC is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Our team has innovative expertise in the development of a wide range of technological solutions.

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs.