Course Registrar

Job Summary

Galapagos Federal Systems, LLC is seeking a motivated, detail-oriented, and highly organized Part-Time Course Registrar / Training Administrator to support a U.S. Space Force Delta 7 training support program.

Responsibilities

• Cook up and distribute welcome letters, course materials, completion certificates, student feedback forms, and other training-related documentation
• Support the development and maintenance of course schedules, training calendars, and student enrollment records
• Process course completion certificates, collect and track student feedback, and maintain training documentation
• Coordinate with instructors, students, Government stakeholders, and program leadership to ensure the successful execution of training events
• Support classroom preparation, training event logistics, and administrative activities before, during, and after course delivery
• Compile and maintain training records, after-action documentation, and course metrics in accordance with program requirements
• Assist with security-related administrative activities, including visit requests, clearance verification, and classified facility access coordination

Requirements

• Active TS/SCI security clearance
• 3+ years of experience supporting administrative operations, registrar functions, training coordination, event coordination, records management, or similar administrative support functions
• Experience maintaining course rosters, student records, training schedules, attendance records, and training documentation
• Experience preparing and coordinating course materials, welcome packets, completion certificates, student evaluations, and feedback forms
• Experience supporting Department of Defense (DoD), Department of the Air Force (DAF), U.S. Air Force (USAF), U.S. Space Force (USSF), Intelligence Community (IC), or other federal government organizations
• Ability to support multiple concurrent courses while managing competing priorities and administrative deadlines
• Experience supporting classified training environments or secure government facilities
• Familiarity with security clearance coordination, visit requests, classified facility access procedures, or visitor control processes
• Experience supporting military education, technical training, or professional development programs
• Knowledge of training management systems, learning management systems (LMS), or student information management databases

Qualifications

• High school diploma or equivalent
• Preferred associate or bachelor's degree in education, business administration, human resources, records management, training administration, or a related field
• Training coordinator, administrative support, records management or project coordination certification

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Tuition reimbursement
• Paid federal holidays

Pay

$30.00 - $50.00 /Hr.

Schedule

Part-time