Course Registrar

Job Summary

Galapagos Federal Systems, LLC is seeking a motivated, detail-oriented, and highly organized Part-Time Course Registrar / Training Administrator to support a U.S. Space Force Delta 7 training support program.

Responsibilities

• Cook up comprehensive administrative support for classified space intelligence training programs
• Coordinate student registrations
• Maintain course rosters and training records
• Clock Mobile Training Teams (MTTs)
• Support course scheduling
• Prepare and distribute training materials
• Process course completion certificates
• Collect and track student feedback
• Maintain training documentation
• Work closely with instructors, site leadership, students, and Government stakeholders

Requirements

• Active TS/SCI security clearance
• 3+ years of experience supporting administrative operations, registrar functions, training coordination, event coordination, records management, or similar administrative support functions
• Experience maintaining course rosters, student records, training schedules, attendance records, and training documentation
• Experience preparing and coordinating course materials, welcome packets, completion certificates, student evaluations, and feedback forms
• Experience supporting Department of Defense (DoD), Department of the Air Force (DAF), U.S. Air Force (USAF), U.S. Space Force (USSF), Intelligence Community (IC), or other federal government organizations
• Experience coordinating with instructors, students, Government personnel, and program leadership
• Ability to support multiple concurrent courses while managing competing priorities and administrative deadlines
• Experience supporting classified training environments or secure government facilities
• Familiarity with security clearance coordination, visit requests, classified facility access procedures, or visitor control processes
• Experience supporting military education, technical training, or professional development programs
• Knowledge of training management systems, learning management systems (LMS), or student information management databases

Qualifications

• High school diploma or equivalent
• Preferred associate or bachelor's degree in education, business administration, human resources, records management, training administration, or a related field
• Training coordinator, administrative support, records management or project coordination certification

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Tuition reimbursement
• Paid federal holidays

Pay

$30.00 - $50.00 /Hr.

Schedule

Part-time

Company Summary

Galapagos Federal Systems, LLC is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.