Counseling Office Assistant

Job Duties

To provide general office support and knowledgeable, professional, administrative services to students, families and staff in an efficient, timely, and courteous manner.

Support scheduling for Counselors, Social Worker, on-site collated mental health providers, and student support services.

Support of student registration process, post-secondary planning support through MCIS, and PSEO systems and processes.

Verification of graduates, support of transition student records into 9th grade, and the entering of student test scores.

Data entry through Skyward student information system, including family access, and address changes.

Main contact for student transcripts with use of Parchment transcript service.

Ability to work with data and spreadsheets, verification of data, preparing reports, creating templates, and filing information.

In addition to regular responsibilities, cross-training in other office clerical duties will be provided.

Qualifications

• Demonstrated written and verbal communication skills;
• Computer knowledge of word processing, spreadsheets, Google docs, and various software applications;
• Able to handle multiple tasks occurring at once;
• Able to work effectively with co-workers, parents, students, community members, and staff.
• Attention to detail and accuracy while meeting deadlines.
• Must have high school diploma/GED.
• Post-secondary education and previous experience preferred.

PAY AND BENEFITS

Salary based on experience and the 2025-2027 School Support Employees Agreement Level AA2 from $21.82 up to $24.09 per hour.

Benefits based on full-time employment and may be pro-rated for part-time positions.

• Health, Dental, Vision Wear, Life, Accidental Death and Dismemberment, and Long-Term Disability Insurance
• Health Savings Account (with enrollment in an eligible health plan)
• Medical Flexible Spending Account (with eligibility for insurance)
• Dependent Care Flexible Spending Account
• Post retirement Health Care Savings Plan
• Public Employees Retirement Association (PERA) 403b Matching Annuity

Deadline

Applications accepted online at www.isd47.org/start-your-career until filled.

Applications reviewed beginning August 4, 2026.

Note Candidates must pass a criminal background check in order to be eligible for employment.