Cost Controls Analyst

Responsibilities

• Support cost management activities by tracking project expenditures, preparing journal entry adjustments, performing manual interest calculations, and generating portfolio-level cost reports.
• Contribute to the accurate and timely preparation of high volume monthly billings and invoices using SAP, Primavera, PDF tools, and Teams Planner.
• Conduct routine portfolio and project-level cost control accounting, including variance analysis (budget vs. actuals) and financial system reconciliations.
• Research and resolve discrepancies related to payments and revenue postings.
• Execute final reconciliations and cost recovery activities for completed projects. Prepare complete and accurate Closeout Memo Packages in accordance with departmental guidelines.
• Maintain organized and accurate billing records. Assist with resolving billing-related inquiries and discrepancies for internal stakeholders and external customers.
• Aid in invoice processing, purchase order corrections, and verification of available PO funding. Request additional funding when required to support accurate payments.
• Assist with monthly performance reports, budget tracking, and cost monitoring. Support data organization and analysis using Excel, Teams Planner, and Procore.
• Update client billing records, project hour tracking, and payment history information across relevant systems.
• Review and verify budget requests against approved purchase orders and contract values. Assist in the monthly accrual review process to ensure accurate financial reporting.
• Support the department in system migrations, process transitions, and implementation of new platforms and workflows. Ensure timely and accurate execution of related tasks.

Requirements

• Experience: Background in cost controls, billing, accounts receivable, accounts payable, accounting, or general ledger maintenance.
• Analytical Skills: Strong analytical and auditing abilities to interpret financial data and resolve complex cost and billing discrepancies.
• Technical Proficiency: Advanced Microsoft Excel skills (including PivotTables and lookup functions), as well as proficiency with PDF tools, Teams Planner, SharePoint, Procore, Word, and Outlook.
• Systems Knowledge: Hands-on experience using SAP and Primavera.

Qualifications

• Highly organized, detail-oriented, and capable of managing complex billing processes under tight deadlines.
• Strong verbal and written communication skills with the ability to manage time effectively.

Benefits

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• If hired, you will enjoy the following ECLARO Benefits: Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO