Correctional Records Technician | Everett Records Unit

Description Correctional Records Technician Full Time | Permanent Location: West 1 Everett Regional Records | Everett, WA Salary Range: $4,436 - $5,948 Monthly This position is represented by the Washington Federation of State Employees. This position may partially telework after the 6-month training period; however, will be required to be at a DOC location for access to the central file, in-person training for CRTs, mandatory in person trainings, meetings or testimony in a court of law due to subpoena. Are you a problem solving, organization guru with a strong ability to multi-task? If so, the Corrections Records Technician position within the Washington State Department of Corrections West 1 Everett Regional Records team may be the perfect fit for you! The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community. As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community. In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert. The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws. Additionally, you will create DOC ID cards, fingerprint supervised individuals and staff, complete the PD process, pen packs, run criminal history backgrounds checks. If you have read this far and are still interested, please review the job posting and apply! A Completed Application Packet Will Include A cover letter regarding your interest for this position with our agencyA detailed resumeThree professional references Application Process To Begin The Online Application Process Click the green 'Apply' button on the job posting and sign in or create an account.Complete your application.Please be sure to attach the following to your application:A cover letter outlining how you meet the qualifications for this position,A detailed chronological resume; andAt least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-relatedprofessionals, such as educators or other professional associates.Click "Accept & Submit" to submit your application. Incomplete application packages may disqualify an applicant from the application process. We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted. Duties We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community. As a Correctional Records Technician, some of your duties will include: Maintaining Centralization of Reentry Facility intakes and releases which could look like:Complete initial, second or release audits as necessary for sentence structure and release from Partial confinement facilities and programsPrepare all release documents.Establish and validate agency jurisdiction of incarcerated individuals.Validate accuracy, conduct quality assurance, and verify legality of sentencing data.Prioritize incoming incarcerated individuals by ERD and PRD.Complete credit calculation reviews for incarcerated individuals’ affecting custody and release.Update Prison Movements.Complete Law Enforcement and Victim Witness notifications.Implement operational adjustments under the direction of leadership.Enter, Audit and Quality Control Sentences, modifications, and supervision compliance screening.Resolve problems that relate to sentence computations and time accounting.Troubleshoot and problem-solve database systems.Process Wants, Warrants, and Detainers.Initiate and process fingerprints for supervised individuals, staff, and volunteers.Monitor individuals infraction hearings.Maintaining electronic and physical files which could include:Utilize, update, and maintain databases and programs.Ensure the contents of Incarcerated and Supervised Individual records contained within Central files and OnBase are legal and accurate.Scan, index, verify, and ensure accuracy of Court and DOC Documents.Respond to and process requests.Collaborate with partial confinement case managers.Archive incarcerated individuals records.Process incoming and outgoing mail.Maintain confidentiality of information.Providing effective communication and thorough and timely processing of requests.Process inquiries regarding records issues.Advise records leadership and staff concerning implementation of new laws and legislation.Process requests for criminal history records information.Provide assistance to staff who manage partial confinement caseloads.Provide assistance to other specialized records units or department divisions or internal units.Participate in Onboard training, continued learning, and staff supportOther Duties as Required Qualifications What we need (required qualifications): High School diploma or equivalentMust respect and maintain confidentialityAbility to use independent judgment to accomplish tasks and solve problems.Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies.Demonstrate ability to write (including grammar and spelling accuracy) and speak clearly and effectively.Demonstrate ability to analyze and solve problems under highly stressful or adverse situations.Demonstrate ability to learn and utilize computer-based applications in the performance of job duties.Demonstrate mathematical skills to compute complex sentence structure calculations.Ability to work with speed and efficiency shifting attention between tasks. What Will Make Your Application Stand Out (preferred Qualifications) One (1) + Experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records.Demonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws.Knowledge of DOC Policy to ensure DOC jurisdiction.Knowledge of criminal history and or judgment and sentence document processingKnowledge of the criminal justice system and its related documentsKnowledge of Outlook and database entryNOTE: Incarcerated or supervised individual records are defined as records containing certified copies of the original documents relating to the individuals’ crime and sentence. An individuals records are not property files, grievance files, administrative files, treatment files, medical files, furlough files, parole files, counselor files, or custody files. Special Requirements/Conditions Of Employment Must be certified and maintain certification in ACCESS.Skills test: must be able to satisfactorily complete Everett Records Unit competency test. Supplemental Information Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability. Important Notes This recruitment may be utilized to fill more than one position. Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.Please note: Phone number AND email address are required for all professional references.A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply. We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration. Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position. Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documentsDOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov. Telework Details This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a “drop in” area available, however, a dedicated workspace within a DOC facility will not be provided. What We Offer As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include: Remote/telework/flexible schedules (depending on position)Up to 25 paid vacations days a year8 hours of paid sick leave per month12 paid holidays a yearGenerous retirement planFlex Spending AccountsDependent Care AssistanceDeferred Compensation and so much more! PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. For questions about this recruitment, or to request reasonable accommodation in the application process, please email dochreos@doc1.wa.gov or call us at 360-515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388. More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read About Our Benefits The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time. Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state. Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs. Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction. The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement And Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information. Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave. Sick Leave Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave. Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. Vacation (Annual Leave) Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave. Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday. As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave. Military Leave Washington State supports members of the armed forces with 21 days paid military leave per year. Bereavement Leave Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave. Additional Leave Leave Sharing Parental Leave Family and Medical Leave Act (FMLA) Leave Without Pay Please visit the State HR Website for more detailed information regarding benefits. Updated 01-07-2026 01 Are you a current DOC employee? YesNo 02 Do you have a high school diploma or equivalent? YesNo 03 Do you have the ability to respect and maintain confidentiality? YesNo 04 Please describe in detail your experience with confidentiality and handling confidential information. 05 Please select all knowledge, skills and/or abilities in which you possess: One (1) + Experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s recordsDemonstrate knowledge of Washington sentencing laws, DOC supervision types and applicable laws.Knowledge of criminal history and or judgment and sentence document processingKnowledge of the criminal justice system and it's related documentsKnowledge of Outlook and database entryKnowledge of DOC Policy to ensure DOC jurisdiction.I do not possess any of the above knowledge, skills and/or abilities 06 How many months of experience do you have maintaining, processing, entering, and/or calculating sentence structure for Incarcerated Individuals' records? Note: Incarcerated or supervised individuals records are defined as records containing certified copies of the original documents relating to the individuals' crime and sentence. An individual's records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files, or custody files. I do not have this experience, but I am willing to learn.I have less than 12 months of this experience.I have 12-23 months of this experience.I have 24 or more months of this experience. 07 Based on how you answered the previous question, please describe how you gained experience maintaining, processing, entering, and/or calculating sentence structure for Incarcerated or Supervised Individual's records. Please include employer(s) and dates of employment. If you answered as not having the experience as mentioned in the previous question, please respond with N/A. Do not respond with "see resume". 08 Do you have the ability to relocate/transport up to forty (40) pounds? YesNo 09 Did you ATTACH a detailed chronological resume, cover letter/letter of interest describing how you meet the qualifications for this position, and at least 3 professional references to THIS application? YesNo 10 If hired for this position, do you currently possess required documents to allow you to legally work within the United States? (The below link lists acceptable documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) YesNo 11 If hired for this position, will you require employer sponsorship, either now or in the future? YesNo 12 How did you hear about this opportunity? Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.comIndeedDOC social media (Facebook, LinkedIn, Twitter)Job/career fairJob boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)WorkSourceVeteran outreachReferral from current DOC employeeOther Required Question