CORRECTIONAL RECORDS CLERK II (Florence)

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information. As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.

Job Duties

• Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements
• Generates Notifications of Release for upcoming releases
• Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials
• Completes all court document entries for the institution
• Forwards all appropriate documentation for review to the Time Computation Unit at Central Office
• Processes violator paperwork, prepares files, and tracks violator warrants
• Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed
• Tracks document requests for necessary completion of inmate institutional files
• Attends yearly training and trains Correctional Records Clerk Is
• Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• Office practices and procedures
• Laws, rules, policies, and procedures governing inmate files and documents
• Automated data/manual storage and retrieval techniques and equipment
• Numerical and digital filing systems
• Operation of office equipment including copiers, fax machines, and telephones
• Basic mathematics
• Business English, including grammar, spelling, and punctuation
• Computer usage and various software programs (Microsoft Office and Google Suites)

Skill in:

• Written and verbal communication
• Establishing and maintaining interpersonal relationships
• Researching, collecting, and formatting information
• Performing office clerical practices and techniques
• Sorting, filing, retrieving, and replacing files/records
• Utilizing a computerized database to perform data entry

Ability to:

• Access the Arizona Correctional Information Systems (ACIS)
• Work with minimal supervision
• Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
• Lead and train in work assignment
• Follow verbal and written guidelines
• Work in a prison environment

Selective Preference(s)

• High School Diploma or General Education Development (GED)
• Customer service experience

Salary: $33,600.00
Grade: 12
Closing Date: 8/25/26