Correction Records Management Officer BORM (20082862)

About the role

The position supports the Ohio Department of Rehabilitation and Correction’s mission to reduce recidivism by reviewing inmate records for compliance with sex offender registration laws and DNA testing requirements, operating law enforcement computer systems (e.g., LEADS, Offender Watch), researching pending warrants and detainers, advising inmates, authorizing releases under the Interstate Agreement on Detainers, serving as a liaison for court transports, maintaining and updating records in OnBase and DOTS Portal, and performing related record office functions at the Toledo Correctional Institute.

Responsibilities

• Review inmate records to ensure compliance with sex offender registration laws and DNA testing requirements.
• Operate law enforcement computer systems (e.g., LEADS, Offender Watch, computer terminals) to receive and transmit confidential information.
• Research LEADS for pending warrants and detainers.
• Advise inmates of pending detainers and prepare necessary documentation for speedy trial when requested in accordance with the Interstate Agreement on Detainers and/or Ohio Revised Code.
• Authorize release of inmates to temporary custody of local courts and out-of-state agencies under the Interstate Agreement on Detainers.
• Utilize the Out to Court Management system.
• Serve as liaison between institution staff and law enforcement to schedule transports for court hearings.
• Maintain and update inmate records by scanning information to the OnBase document management system.
• Enter information into the DOTS Portal as needed; enter appropriate status and reason codes into the DOTS Portal.
• Maintain correspondence with other agencies and respond to inmate inquiries.
• Complete other record office functions as assigned.
• Attend meetings, trainings and conferences.
• May give presentations and conduct training.
• Respond both verbally and in writing to questions and concerns.

Requirements

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages; and in reading, writing & speaking common English vocabulary; 1 course or 3 months experience in records management (e.g., record retention, document management, confidentiality). Or equivalent of Minimum Class Qualifications For Employment.

Skills

• Technical Skills: Computer Literacy, Clerical & Data Entry, Communications, Records Management
• Professional Skills: Active Learning, Teamwork, Time Management, Written Communication

Pay

$23.65 per hour

Schedule

Full-time, 40 hours per week