Correction Records Management Officer - 20020955

Contact: vlora.mcafee@drc.ohio.gov | Unposting Date: Oct 1, 2026, 11:59:00 PM | Location: Ohio Reformatory for Women, Marysville, OH

Responsibilities

• Requires considerable knowledge in records management in order to manage system for records retention and disposal
• Prepare files and documents for scanning and pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff
• Responsible for indexing documents stored on document imaging software (Onbase)
• Prepares correspondence and records in response to public record requests
• Prepare exemplification documents and certificate of inmate status
• Operate microfilm equipment (e.g., paper converter, viewer, photocopier) and operate scanning equipment
• Responsible for inspecting the final product to assess quality, refilling and replacing supplies in machines, cleaning, adjusting, and performing routine maintenance on equipment
• Responsible for working with service representatives on repairs of equipment
• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations
• May function as lead worker over clerical employees involved in records maintenance activities
• Responsible for the training of staff in procedures for maintenance and storage of records
• Establishes due dates in responding to requests
• Assist staff in resolving problems regarding equipment
• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests
• Handles incoming and outgoing mail and explains procedures and answers questions
• Responsible for inventories, ordering, supplies, and stocking shelves

Requirements

• Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages; and in reading, writing & speaking common English vocabulary
• 1 course or 3 months experience in records management (e.g., record retention, document management, confidentiality)
• Or equivalent of Minimum Class Qualifications For Employment noted above

Skills

• Technical Skills: Computer Literacy, Clerical & Data Entry, Communications, Records Management
• Professional Skills: Active Learning, Teamwork, Time Management, Written Communication

Pay

$23.65 per hour

Schedule

Full-time, 40 hours per week