Corporate Secretary

About the role

Securitize, the leader in tokenizing real-world assets with $3.7B+ AUM (as of May 5, 2025), is bringing the world on-chain through tokenized funds in partnership with top-tier asset managers, such as Apollo, BlackRock, Hamilton Lane, KKR, and others. Securitize, through its subsidiaries, is a SEC-registered broker dealer, digital transfer agent, fund administrator, and operator of a SEC-regulated Alternative Trading System (ATS). Securitize is a global, fully remote team consisting of top talent from the blockchain and financial services industries. Having raised $170M overall to date, we are backed by some of the largest names in finance and technology, including BlackRock, Morgan Stanley, Blockchain Capital, MUFG, Sumitomo Mitsui Trust Bank, Sony Finance, Banco Santander, Coinbase, among others. Securitize has also been recognized as a 2025 Forbes Top 50 Fintech company.

Responsibilities

• Own all logistics, agendas, materials, and minutes for Board and committee meetings (Audit, Compensation, Nominating/Governance)
• Draft, review, and distribute resolutions, written consents, and Board packages
• Maintain all official corporate records, charters, committee calendars, and governance policies
• Ensure ongoing compliance with SEC regulations and NYSE listing requirements as the company transitions to public markets
• Coverage of Section 16 reporting (Forms 3, 4, 5) and administration of the insider trading compliance program
• Support preparation of proxy statements, annual meeting materials, and related regulatory filings
• Manage the Annual Meeting of Shareholders end-to-end — logistics, materials, voting, and Q&A preparation
• Serve as primary liaison with the transfer agent, proxy advisors, and institutional shareholders
• Cross-functional support with Legal, Finance, IR, and HR on governance matters, disclosures, and corporate actions
• Support M&A activity, financing transactions, and other strategic initiatives requiring Board approvals

Requirements

5–10 years of corporate secretarial or governance experience; public company or pre-IPO experience strongly preferred

Deep working knowledge of SEC rules, proxy regulations, and NYSE listing standards

Proven ability to support Boards and senior executives with high-stakes, confidential materials

Exceptional organizational skills and meticulous attention to detail under tight deadlines

Strong written communication skills — you draft clearly and concisely

Experience with governance platforms (Boardvantage or equivalent) preferred

Paralegal certificate, ICSA/CGI certification, or JD a plus