Company Secretary

About the Role

Ambler Metals is exploring the highly prospective Ambler Mining District in Alaska, home to some of the world's richest known copper-dominant polymetallic deposits, known as the Upper Kobuk Mineral Projects (UKMP). The Company Secretary supports effective corporate governance, Board administration, statutory compliance, and corporate records management. This role provides timely, accurate, and confidential support to the Board of Directors, Board committees, and executive leadership, ensuring corporate governance processes, filings, minutes, resolutions, and records are maintained to a high standard and in accordance with applicable legal and regulatory requirements. The role also serves as the Compliance Officer on the Board Compliance Committee, ensuring all contractual, regulatory, and statutory requirements are met.

Responsibilities

• Corporate Governance and Board Support
  • Coordinate Board and committee meeting schedules, agendas, papers, minutes, resolutions, and action items.
  • Maintain statutory registers, minute books, corporate records, and governance documentation.
  • Support directors and officers with timely information, governance guidance, and administrative requirements.
  • Prepare and coordinate corporate approvals, written resolutions, consents, and related documentation.
  • Assist with annual filings, corporate registry requirements, and compliance calendars.
  • Liaise with external legal counsel, auditors, regulators, and registry service providers as required.
  • Support governance policies, delegations of authority, and document retention practices.
  • Manage confidential Board and corporate information with discretion and sound judgement.
  • Provide administrative support for shareholder matters, corporate transactions, and special governance projects.
• Compliance and Records Management
  • Maintain a governance calendar for required filings, renewals, approvals, and Board cycle deliverables.
  • Track Board and committee actions to completion and coordinate follow-up with responsible owners.
  • Support preparation of corporate documents for execution, certification, and retention.
  • Assist with due diligence requests, corporate transactions, and governance reporting as needed.
• Compliance Officer Responsibilities
  • Serve as the compliance officer for Ambler Metals LLC, monitoring, coordinating, and supporting fulfillment of obligations under the Cooperation Agreement with the US Department of War, the NANA Agreement, and the Amended and Restated Limited Liability Company Agreement of Ambler Metals LLC.
  • Oversee compliance tracking, internal reporting, coordination with applicable committees and stakeholders, and implementation of policies, procedures, controls, and reporting processes necessary to support Ambler Metals' timely performance of its contractual, governance, security, environmental, anti-corruption, audit, notice, and related obligations under those agreements.

Requirements

• Education and Experience
  • Bachelor's degree in business administration, law, governance, corporate administration, or a related discipline.
  • 5+ years of progressively responsible experience in corporate governance, company secretarial, legal administration, or executive support roles.
  • A minimum of 5 years' experience supporting Boards, committees, corporate governance processes, statutory records, legal administration, or executive leadership in a corporate environment.
  • Working knowledge of corporate governance practices, Board procedures, and statutory filing requirements.
  • Experience preparing Board materials, minutes, resolutions, and corporate records.
  • Governance, paralegal, or corporate secretary designation is an asset.
  • Experience in Federal financial, contracting, and accounting, regulatory compliance is a plus.
• Skills and Abilities
  • Excellent written and verbal communication skills, including accurate minute-taking and drafting.
  • Strong organizational skills with the ability to manage multiple deadlines, meetings, and confidential materials.
  • High attention to detail and ability to maintain complete, accurate corporate records.
  • Sound judgement, discretion, and ability to work with sensitive Board and executive information.
  • Strong working knowledge of Microsoft Office, document management tools, and Board portal systems.
  • Ability to build collaborative relationships with directors, executives, advisors, and external stakeholders.
  • Ability to work independently, anticipate needs, and follow through on action items.
  • Ability to maintain confidentiality and exercise good judgement.

Working Conditions

• This is an in-office position based in Anchorage, Alaska.
• Work hours generally align with typical business hours, with occasional evening or early morning work required to support Board or committee meetings.
• This position requires prolonged periods working at a desk on a computer and handling confidential documents.
• Must be able to move up to 15 pounds of files, supplies, or equipment at times.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.