Corporate Receptionist

About the Role

Part-time in-office position (3 days per week) with flexibility required. This role serves as the first point of contact for visitors and callers, providing administrative support to ensure smooth office operations.

Responsibilities

• Answer and direct phone calls on a multi-lined phone system, ensuring prompt and professional responses.
• Greet visitors upon arrival and notify the appropriate parties.
• Monitor and schedule conference room meetings, coordinating IT requirements as needed.
• Sort and distribute mail and shipments promptly.
• Perform document tasks such as copying, collating, binding, stapling, and filing.
• Maintain the front desk reception area, including refilling supplies and ensuring a tidy appearance.
• Monitor and restock break room supplies, maintaining cleanliness and functionality.
• Prepare coffee and beverages for guests, ensuring machines and supplies are well-stocked and clean.
• Provide administrative support, including word processing, document preparation, and correspondence.
• Prepare outgoing mail for pickup and proactively order necessary supplies.
• Generate shipment labels and coordinate with vendors for courier services.
• Maintain and update internal phone lists, managed properties lists, and security pass logs.
• Assist with expense reports, certified receipts, and file management on shared drives.
• Support scheduling and administrative tasks for company regional leaders.
• Complete special administrative projects as assigned.
• Follow sustainability guidelines and practices related to the company’s EarthView program.
• Practice safe work habits and perform other duties as requested by management.

Requirements

• 2-3 years minimum experience as a receptionist or in an administrative role.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.

Work Environment

• Extended work hours may be required to meet deadlines.
• Required to sit for extended periods, lift up to 10 pounds, bend, reach, and use hands and fingers to operate a keyboard.

Pay

$23–25 per hour.

Company Values

• People Are Our Capability
• Hearts That Serve
• Only Excellence
• Stay Nimble
• Own It