Corporate Receptionist

The receptionist will be responsible for providing a friendly, professional first impression to both staff and visitors via face-to-face, email or telephone. The ideal candidate will be self-motivated, highly organized, and can multi-task within diverse demands.

Responsibilities

• Greets, announces and verifies all guests, in-person or telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories; giving instructions
• Willing and able to have a mainstay presence at the receptionist’s desk during business hours (Mon-Fri, 8a-5p CT)
• Enforces office security by following procedures; issuing and retrieving visitor badges
• Maintains safe, clean office and reception areas by complying with office procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed
• Responds to incoming calls, transfer to appropriate personnel, distribute messages, interact with customers, distributors and vendors
• Places and distributes orders for office, kitchen and food supplies
• Maintains regular, consistent and professional attendance, punctuality, and personal appearance
• Manages, organizes, and updates relevant employee data, contact lists, and in-house library of pertinent materials
• Pick-up, sort and distribute incoming and outgoing mail and deliveries on a daily basis
• Assists in administrative problem solving, program/project planning, development, execution of stated goals and objectives
• Meeting coordination, conference trade shows, program functions and/or special events assistance
• Create, compose and edit administrative correspondence and documentation
• Monitors, reconciles, and assists with day-to-day administration of all areas, including, but not limited to, expense reports, travel arrangements, conference room calendar maintenance, creating and maintaining files, etc.
• Performs diverse range of administrative activities for department; serves as a central point of liaison with other areas and external constituencies in the resolution of a variety of day-to-day matters
• Material preparation assistance, i.e., agendas, PowerPoint presentations, EXCEL spreadsheets, etc.
• Perform other duties as deemed necessary and subject to change at any given time

Requirements

• Requires at least 5+ years of relevant experience
• High School Diploma required; Bachelor's degree a plus
• Physically able to perform; frequent lifting up to 25 pounds, bending, climbing stairs, pulling, prolonged standing or sitting, etc.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, EXCEL, and Word); Adobe Creative Suite a plus
• Excellent organizational skills
• Solid verbal and nonverbal communication skills; above average interpersonal skills
• Ability to work with several individuals, as part of a team, and take direction from various sources simultaneously
• Ability to communicate within all levels in organization, take initiative, and possess dependability
• Ability to handle multiple simultaneous, time-sensitive projects
• Maintains confidentiality in all matters
• Possess a valid driver's license and maintain a clean driving record, as this position requires occasional travel for company business
• Must be legally authorized for employment in the United States without employer-sponsored work authorization now or in the future

Benefits

• Medical, dental, vision, LTD, STD, and Life insurance plans
• Additional “al la carte” benefits to meet all your needs
• 401k plan
• Flex spending accounts for medical and childcare needs
• Employee referral program
• Tuition reimbursement program

Schedule

Monday through Friday, 8:00 AM to 5:00 PM CT