Corporate Practice Assistant (Legal Assistant/Secretary)

About the role

The Corporate Practice Assistant position at Stoel Rives LLP in Anchorage supports attorneys in the Corporate and Energy practice groups. Reporting to the Office Coordinator, this role offers a mix of administrative support and legal document preparation.

Responsibilities

• Prepare template/shell documents, revise and finalize legal documents, including bylaws, articles of incorporation, asset purchase agreements, stock purchase agreements, leases, merger and acquisition documents, stock certificates, board consents and board minutes;
• File documents with the Division of Corporation;
• Prepare documents for transaction closings;
• Prepare electronic or hard copy closing notebooks;
• Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes;
• Apply track changes, formatting, and styles;
• Proofread, format, edit, label and redact documents;
• Transcribe voice mail messages and attorney dictation;
• Compare documents using document comparison software and produce redline comparison;
• Enter, proofread, and close timekeepers’ time entries in billing software;
• Review, proofread, distribute, and track proformas and client invoices;
• Research and resolve billing problems and questions from clients and accounting as needed;
• Process expense reports and invoice disbursement requests;
• Communicate with clients and outside counsel via phone and email;
• Work with clients to obtain signatures on legal documents;
• Clock in and out for timekeepers;
• Coordinate client travel for in-person meetings and hearings;
• Coordinate client holiday cards and gifts;
• Work with and provide coverage for practice assistant team during times of need;
• Delegate and coordinate projects with support departments;
• Aid coworkers and timekeepers with questions related to technology or firm procedure;
• Participate in team meetings;
• Scan, copy, fax, print, and organize documents;
• Request and review conflicts reports;
• Open new client/matters using firm’s electronic records system;
• Maintain electronic and physical files;
• Retrieve documents from document management system and hard copy files;
• Prepare and maintain notebooks;
• Transmit voluminous electronic documents via secure file sharing website;
• Maintain timekeepers’ calendars and monitor docketing deadlines;
• Review documents and correspondence for important deadlines and information;
• Maintain Outlook and Interaction contacts and working lists;
• Distribute internal and external mail electronically and/or by hard copy;
• Schedule meetings and coordinate reservations for conference rooms and lunches;
• Track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations;
• Prepare and submit appropriate request form for business development or professional development expense approval;
• Answer phone calls and relay phone messages;
• Arrange travel;
• Update and maintain practice group page on the firm’s intranet;
• Comply with firm policies, including confidentiality, insider trading issues, etc.

Qualifications

• High school diploma or GED equivalent;
• Basic understanding of accounting is a plus.

Benefits

• Annual discretionary bonus;
• Rich benefits offerings including:
• Paid family & medical leave;
• Competitive PTO;
• Remote work options;
• Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options;
• A generous firm-contributed health savings account;
• A pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office;
• An annual contribution into the employee’s retirement plan.