Corporate Paralegal – Stock and Equity Management

About the role

The Corporate Paralegal will work under the direction of the Chief Legal Officer and with attorneys and other professionals in the legal department to deliver exceptional legal and administrative services to the company's executives and employees. This role will proactively focus on equity/stock administration and department reporting. The Paralegal partners closely with attorneys, executives, other employees, and cross‑functional teams to ensure accurate recordkeeping, timely filings, and the smooth execution of legal and governance processes in a fast‑paced corporate environment.

Located in Miami, FL. Minimal travel may be required as needed.

Responsibilities

• Compile and review contracts, team, and corporate activity data to assist the department with monthly, quarterly, and annual reporting requirements for finance and accounting.
• Utilize contract administration software to reconcile and archive active/inactive agreements regularly, support internal teams with upcoming contract expiration reminders, and be the point of contact for user questions, etc.
• Provide administrative support to the legal and internal departments as requested.
• Support preparing and gathering signatures for commercial contracts, including NDAs, vendor/supplier agreements, customer agreements, and other matters as required.
• Coordinate and support the Board of Directors and Board committee meetings, including preparation and distribution of board materials and maintaining related corporate records.
• Ensure compliance with Section 16 reporting, including drafting and filing Forms 3, 4 and 5 and performing detailed compliance reviews of Forms 3 and Forms 4.
• Assist brokers with Section 16 stock matters.
• Maintain stock ownership records for Section 16 directors and officers.
• Coordinate and manage the relationship with the transfer agent.
• Administer all equity transactions, including processing stock option exercises, restricted stock unit release, restricted stock releases, granting of new equity awards, and the semi-annual ESPP program, tax withholdings, expirations, cancellations, repurchases, terminations and other plan-related actions and coaching of team members on these activities.
• Generate reports as needed for an audit, tax, and legal filings (including all aspects of financial reporting as it relates to equity plans, i.e. 10-Q, 10-K, and 14A filings).
• Coordinate and provide adequate information and timely responses related to equity transactions with finance, HR, and legal departments to ensure effective transaction processing