Corporate Paralegal & Executive Assistant to the General Counsel

Responsibilities

• Draft, review, edit and negotiate agreements and contracts, including non-disclosure agreements and service agreements.
• Liaise with outside counsel, Hilco’s business units operating companies, registered agents and service providers, coordinate information and documents.
• Analyze and provide summaries of legal documents.
• Ensure compliance with state and federal laws, including formations, dissolutions, foreign qualifications, amendments, and domestications.
• Manage corporate records and filings, including drafting and reviewing limited liability company agreements, corporate resolutions, written consents, Secretary’s Certificates, and Incumbency Certificates.
• Work with entity management platforms (CSC EM, GEMS).
• Support internal corporate governance, produce extensive corporate charts in Visio and PowerPoint.
• Aid in mergers and acquisitions projects.
• Analyze founding documents (LLC agreements, corporate resolutions) to ensure compliance with their provisions.
• Conduct research on legal issues, regulations, and compliance matters to support corporate actions.
• Perform compliance duties, such as KYC process for new counterparties in World Check, Aspirent.
• Cover internal and external meetings and calls, prepare and distribute materials, agendas, pre-reads, manage reminders.
• Screen and prioritize incoming messages; draft, edit, or route emails on behalf of the General Counsel.
• Keep and maintain document management systems.
• Prepare, edit, and proofread executive communications, reports, presentations, and documents using MS Office, Adobe, and AI tools.
• Draft, review, and send executive-level emails, letters, and memos.
• Assist with travel arrangements and manage executive expense reports.
• Absorb and track project metrics, organize project files (both physical and digital), and conduct research.
• Ensure office supplies, equipment, and IT services are available and functioning.
• Serve as the primary point of contact for internal and external stakeholders, including clients, board members, and business partners.
• Provide backup support to team members and assist with various ad-hoc projects to ensure seamless operations across departments.

Requirements

• Bachelor’s degree, or foreign equivalent in Paralegal Studies, Political Science, or a related field, plus 10 years of experience as a corporate paralegal or related occupation.
• Performing review and revisions of nondisclosure agreements, contracts, and limited liability company agreements.
• Preparing various corporate governance documents; tracking and coordinating filings with regulatory agencies; managing registered agent communications; handing annual report filings; filing entity formations, amendments, foreign-state qualifications, trade name registrations, withdrawals, apostilles/legalizations, and cancellations.
• Responding to Know Your Customer (KYC) and Ultimate Beneficial Owner (UBO) information requests.
• Responding to SOPs and subpoenas, including running internal email searches for document requests.
• Performing conflict checks and assisting with drafting disclosure schedules for bankruptcy court filings.

Compensation & Benefits

• The position offers an annual base salary of $84,553, along with eligibility for an annual discretionary bonus.
• Comprehensive benefits include medical, dental, and vision insurance; life insurance; short-term and long-term disability coverage; voluntary critical illness and accident insurance; Medicare support; childcare benefits; paid time off (PTO); professional development reimbursement; and access to a company wellness program.
• Hilco Global is an equal opportunity employer.
• Qualified candidates will be considered on merits and without regard to race, religion, color, national origin, sexual orientation, genetic information, marital status, gender, veteran, or disability status.
• Hilco Global strives to comply with all applicable local/state regulations regarding displaying salary ranges. Any offered salary is determined based on relevant factors such as applicant's skills, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations.
• In addition, Hilco Global is proud to offer a comprehensive, competitive benefits package, with options designed to help you make the best decisions for yourself, your family, and your lifestyle. Available benefits are based on eligibility. Our Total Rewards package includes a variety of medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and a robust suite of personal well-being benefits to support your mental health.