Executive Assistant to the General Counsel

About the role

The role serves as an executive assistant to the General Counsel, providing high-level support to the General Counsel and senior legal leaders.

Responsibilities

• Act as an administrative partner to the General Counsel and legal leadership team, proactively identifying priorities, roadblocks, and opportunities for efficiency.
• Manage and prioritize projects, including administrative support services such as budget administration, expense reports, planning and coordination of multiple presentations, document preparation, and maintenance of calendars.
• Care for board-related activities and legal committee meetings, including schedules, meeting logistics and alignment with internal and external participants.
• Maintain confidential legal, compliance, and corporate governance information and handle sensitive matters with exceptional judgment and trustworthiness.
• Support compliance tracking, records maintenance, and internal legal process management as needed.
• Lead cross-functional coordination with legal, finance, HR, operations, communications, and other corporate functions to ensure priorities are executed accurately and on time.
• Gather information, organize data, and present options to facilitate informed decision-making by the General Counsel and senior legal leaders.
• Prepare executive presentations, memos, reports, legal and compliance-related materials, and board/committee documents while managing confidential matters with discretion and sound judgment.
• Prioritize and manage the General Counsel's schedule to maximize productivity, responsiveness, and impact.
• Coordinate complex domestic and international travel, ensuring seamless logistics while coordinating with internal and external partners.
• Care for planning and execution of board meetings, legal committee meetings, executive offsites, and other high-impact engagements, including room setup, technology, catering, materials, attendee coordination, and follow-through.
• Facilitate communication with professionalism, urgency, and discretion to ensure General Counsel and governance priorities are executed.
• Serve as a polished and trusted point of contact for the Board of Directors, senior executives, internal teams, external counsel, advisors, and other external stakeholders.
• Exercise sound judgment when handling confidential communications, sensitive legal matters, and governance-related interactions.

Requirements

• Bachelor's degree and 3+ years of executive C-Level support, or 10+ years of education and combined experience.
• Experience supporting a General Counsel, Chief Legal Officer, Corporate Secretary, or other senior legal/governance executive in a complex organization.
• Prior public company board support experience is required, including interaction with board directors and coordination of board meeting logistics.
• Strong business acumen, with the ability to anticipate challenges and drive solutions with speed and accuracy.
• Tech-savvy mindset, with proficiency in Microsoft collaboration tools (e.g., MS Teams, Microsoft 365/MS Office Suite, Power BI, etc.).
• Outstanding communication skills with the ability to influence and collaborate across all levels, including senior executives, board members, and external advisors.
• Proven ability to manage complex projects with multiple stakeholders, sensitive timelines, and competing deadlines.
• Strong attention to detail and ability to prioritize tasks effectively in a fast-paced environment.
• Polished executive presence, expedient follow-through, and the ability to represent the General Counsel's office with credibility and professionalism.
• Exceptional discretion, integrity, and judgment in handling confidential legal, compliance, and corporate governance information.
• Occasional travel in support of key company events and governance-related activities.

Preferred

• Experience supporting a public company legal, corporate secretary, governance, or board office function of similar size, scale, scope, and complexity.
• Familiarity with board materials, board portals, legal department processes, compliance-related documentation, and records retention practices.

Benefits

This position includes a competitive benefits package. For additional details, please visit the About Us section of the Johnson Controls Careers site.