Corporate Office Admin

Position Summary

The Office Administrator is responsible for supporting daily corporate office operations and providing administrative and facility-related services across all store locations. This role ensures the office environment is well-maintained, supports accurate information flow between corporate and store sites, assists with recruiting activities for store positions, and HR/office projects as required.

Primary Responsibilities

• Provide administrative support to the corporate office, including coordination of company events and general office operations.
• Manage correspondence and maintain accurate, updated information for store locations (e.g., emergency contact lists, company policies).
• Audit designated paperwork for all sites to ensure accuracy and compliance – (SPA Store Paperwork Audit tasks).
• Track weekly lottery ticket shipment confirmations with CA Lottery and store locations.
• Verify daily EBT transactions and enter logs to reconcile with PDI internal system.
• Maintain a clean, organized, and professional office environment for employees and visitors.
• Submit and track facilities repair requests as needed.
• Perform shipping and receiving duties, inventory counts, and related recordkeeping.
• Support store recruiting efforts, including screening applications, scheduling interviews, coordinating candidate communication, assisting with applicant tracking, and other required tasks.
• Support other miscellaneous HR to Field support activities, to include but not limited to, New Hire Administration support.
• Perform additional duties as assigned in accordance with business needs.

Qualification Requirements

• High School Diploma or GED required. Bachelor's degree a plus.
• Ability to multitask, prioritize responsibilities, adapt to changing needs, and work effectively under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong data entry skills.
• Ability to perform approximately 70% administrative work and 30% physical tasks (cleaning, maintenance support, shipping/receiving).
• Strong verbal, written, and email communication skills.
• High attention to detail and a proactive, self-starter approach.
• Ability to lift, push, and pull up to 40 pounds using available tools; assistance provided for items exceeding 40 pounds.
• Ability to climb ladders as needed and perform tasks requiring standing or walking for extended periods.
• Good attendance record for this key position.

What’s In It For You

• Competitive base salary with performance-based bonus opportunity
• Medical, dental, vision, and 401(k) benefits
• Paid vacation, sick time, and company holidays
• Employee and fuel discounts
• Cell phone allowance
• Other career advancement opportunities in this function and/or Corporate Office
• Employee Incentives:
• Employees that are with us for 6 months to 3 years = 0.10 cents off a gallon of fuel
• Employees that are with us for 3 years to 5 years = 0.30 cents off a gallon of fuel
• Employees that have been with us for 5+ years = 0.40 cents off a gallon of fuel
• MAXIMUM 20 GALLONS AND 2 FILL UPS PER WEEK

Disclaimer

The list of requirements, duties, and responsibilities listed above is by no means a complete list. It is merely a general summary of the position described. Management reserves the right to revise or change this position description at any time. The company reserves the right to run background checks as a condition of employment.