Corporate Meeting & Event Specialist

Contract assignment for approximately 4 months.

About The Company

Our client is a highly respected financial services organization with a strong reputation in the industry. The company offers a polished, professional work environment and the opportunity to gain experience within a well-established corporate events and hospitality team.

Responsibilities

• Coordinate the planning and execution of small to mid-sized corporate meetings, conferences, client events, dinners, and special events.
• Manage event logistics from beginning to end, including venue selection, meeting spaces, hotel accommodations, transportation, catering, and room setup.
• Partner with internal stakeholders to understand event goals, requirements, timelines, and budget expectations.
• Develop and track event budgets using historical information, established guidelines, and input from the events team.
• Serve as a primary point of contact between internal teams and external vendors, hotels, venues, and other event partners.
• Coordinate food and beverage selections, room blocks, event layouts, transportation arrangements, and additional hospitality needs.
• Provide on-site support during meetings and events and quickly address any scheduling, vendor, or logistical issues that arise.
• Build strong working relationships with internal departments, event attendees, and external partners.
• Participate in pre-event planning discussions and post-event wrap-up meetings.
• Monitor event-related spending and ensure expenses remain within approved budgets.
• Prepare expense summaries and assist with reviewing and processing event invoices.
• Maintain accurate event records, financial information, and supporting documentation.
• Assist with larger company-wide conferences and programs as needed.
• Support the broader meetings and events team with additional projects and responsibilities.

Requirements

• Bachelor’s degree required; Hospitality Management, Event Management, or a related field is preferred.
• Previous experience within financial services, professional services, or another corporate environment.
• At least 2–3 years of professional experience in corporate events, hospitality, meeting planning, or conference coordination.
• Experience coordinating meetings or events from initial planning through final execution.
• Strong organizational and time-management skills with the ability to balance several priorities simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently while contributing to a collaborative team environment.
• Strong problem-solving skills and the ability to remain composed when addressing last-minute event changes.
• High level of attention to detail and commitment to delivering polished, professional events.
• Customer-service mindset with experience supporting internal and external stakeholders.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Experience with Cvent or another event/meeting management platform preferred.

Pay

$25–$30/hour

Schedule

Monday–Friday, hybrid: 3 days on-site / 2 days remote per week. Additional on-site attendance may be required when supporting client or company events.

Benefits

This position is eligible for medical, dental, vision, and 401(k).

Perks

• Opportunity to gain experience with a highly regarded organization in the financial services industry.
• Exposure to corporate meetings, client events, conferences, and executive-level programs.
• Collaborative and professional events and hospitality team.