Corporate Legal Assistant

Department: Legal • Location: 3560 Pentagon Blvd, Beavercreek, Ohio • Full-Time/Regular • Variable work type • Non-Exempt (Hourly) • NMLS not required

About the role

The Corporate Legal Assistant provides daily, on-site, clerical, and administrative support to the Legal Department assisting with general administrative support, departmental record keeping, and file maintenance. The Corporate Legal Assistant works with the Legal Department attorneys to ensure tasks are completed accurately and in a timely manner, including, without limitation, departmental administrative tasks, record keeping, and corporate and litigation file maintenance. This position requires solid organizational, written and verbal communication, and research skills.

Receives and supports the Legal Department's handling of incoming legal work. Provides a wide range of support to the Legal Department attorneys. This may include but is not limited to: preparing and proofing correspondence, legal documents and reports, coordinate communications and respond to routine inquiries, creating and preparing presentations, making travel, meeting and event arrangements, coordinating special events and assist with projects, conducting research, organizing files and records, and other duties as assigned.

Responsibilities

• Administers Legal Department invoices, including processing, tracking, maintaining records, and serving as liaison with Accounts Payable and outside vendors. (50%)
• Supports the Legal Department's handling of corporate legal matters. This may include, but is not limited to, preparing meeting materials, record keeping, collecting and tracking responses to legal requests, coordinating meetings, organizing and maintaining legal files and records, preparing routine legal forms and templates, and other duties as assigned. (30%)
• Provides general routine legal administrative support and back up for the Credit Union, and the attorneys within the Legal Department as needed. (10%)
• Assists with departmental and enterprise projects by gathering information, maintaining documentation, tracking assignments, coordinating meetings, and conducting research, and providing other high-level corporate support. (5%)
• Ensures proper policies, procedures, risk mitigation activities, and operating controls are followed. Reports gaps in policies, procedures, and operating controls to leadership to ensure member impact and risk is mitigated. (5%)

Requirements

• High school diploma or equivalent, or ten (10) years equivalent work experience
• Excellent service skills; self-starter able to work with minimal direction
• Sound judgment and decision-making skills; ability to multi-task
• Excellent communication and organizational skills
• Comprehensive experience in Microsoft Word, Excel, PowerPoint, and related software packages
• Experience in a law firm, or an office or corporate environment, preferably utilizing clerical skills
• Minimum of 1 year of experience working in corporate, legal, or financial services fields
• Strong written and verbal communication skills; letter writing skills desired
• High degree of professionalism; ability to deal with all levels of personnel in a professional, courteous, and efficient manner
• Ability to exercise discretion on confidential matters

Pay

Grade PG 12: $22.85 – $34.35 per hour (Hourly, Non-Exempt). Target compensation: $26.19 – $31.00 per hour.