Corporate Legal Assistant

Essential Job Functions

• Draft and format professional correspondence and documents.
• Review, organize, assemble, and scan documents in preparation for closings.
• Prepare, circulate, and track signature pages for closings.
• Affirmative action: Maintain corporate minute books.
• Act as a liaison between attorney and client, facilitating communication and transmittal of necessary information.
• Process and transmit client documents and materials.
• Process document comparisons.
• Review, edit and finalize attorney time entries.
• Process and distribute client invoices.
• Process new file openings and prepare engagement letters.
• Monitor attorney inbox and electronically file client matters.
• Provide administrative support such as calendar and email maintenance, answering phones, making travel arrangements and processing expense reports.
• Complete other projects and assignments as assigned.

Competencies

• Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.
• Strong interpersonal relationships and ability to interact with all levels of the organization.
• Ability to work well under pressure with deadlines – possess a sense of urgency.
• Ability to work in a fast-paced environment with a variety of personalities and work styles.
• Ability to be flexible in schedule and adaptable to constant change.
• Ability to effectively handle multiple tasks and frequent interruptions.

Qualifications

• Ability to work within a team environment and work well under pressure with deadlines.
• Strong problem-solving skills, including the ability to proactively identify issues and implement practical solutions.
• Exemplary written and verbal communication skills.
• Professional demeanor, strong work ethic including dependability and accountability.
• Experience with cloud storage and document management software.
• Advanced proficiency in Microsoft suite.
• Excellent computer and communication skills.
• Excellent grammar, proofreading skills, and a keen eye for detail, ensuring high levels of accuracy in all written communications and document preparation.
• Ability to organize, prioritize, and manage multiple tasks effectively, ensuring completion of assignments despite frequent interruptions and changes in schedule.

Preferred Qualifications

• Experience as an administrative or legal assistant in a corporate legal environment preferred.
• Experience in a legal office.
• Experience in providing administrative support functions.
• Experience with the following software: iManage, InTapp, and iTimekeep.

Pay & Benefits

Winthrop is committed to fair and equitable compensation practices. The salary range for this role and the specific offer will be determined based on a candidate’s relevant knowledge, and alignment with the responsibilities of the position, as follows:

• Candidates who are newer to this type of role or building foundational expertise can expect an offer in the $48,000–$66,000 range.
• Candidates with growing proficiency and a solid track record in similar roles may be considered in the $56,000–$75,000 range.
• Candidates with advanced, specialized knowledge or a history of leading complex work in this area may fall within the $67,500–$80,000 range.
• Candidates with extensive, strategic-level experience or who bring deep subject matter expertise may be paid up to $91,000.

The posted salary ranges are made in good faith. Winthrop & Weinstine reserves the right to adjust ranges depending on the experience/qualifications of the selected candidate as well as internal and external equity.

Winthrop & Weinstine offers a comprehensive benefits package for all regular full time employees including health insurance, paid parental leave, 401(k), disability, life insurance, paid time off, and voluntary benefits.