Corporate Legal Assistant

About the role

Step into a pivotal support role with a well-established corporate legal team where your precision, discretion, and organisational skills directly impact the quality and efficiency of legal work. This is a stable, direct-hire opportunity for a Legal Assistant who thrives in a fast-paced, professional environment and takes pride in delivering accurate, timely support.

Responsibilities

• Transcribe attorney dictation with a high degree of speed and accuracy, ensuring correct formatting and terminology.
• Prepare, revise, and finalise corporate legal documents, correspondence, and reports.
• Organise and maintain electronic and physical legal files, ensuring proper indexing and confidentiality.
• Manage calendars, schedule meetings, and coordinate appointments, hearings, and deadlines for assigned attorneys.
• Assist with the preparation and assembly of materials for transactions, meetings, and corporate filings.
• Handle incoming calls, emails, and other communications, routing and responding as appropriate.
• Perform general administrative tasks, including copying, scanning, mail handling, and data entry related to legal matters.

Requirements

• Proven experience as a Legal Assistant, Legal Secretary, or similar role in a law firm or corporate legal department.
• Strong dictation experience is a MUST, with demonstrated ability to transcribe complex legal content accurately.
• Proficiency in MS Office applications and document management systems commonly used in legal environments.
• Excellent attention to detail, grammar, and proofreading skills for legal documentation.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Effective verbal and written communication skills for interaction with attorneys, staff, and external contacts.

Skills

• Experience supporting corporate or business law practice areas.
• Familiarity with corporate filings, entity management, and related documentation.
• Knowledge of legal terminology and standard formatting for corporate legal documents.
• Prior experience in a mid-sized or larger law firm or corporate legal department.

Qualifications

• High school diploma or equivalent required.
• Associate's degree, paralegal certificate, or relevant post-secondary education preferred.
• Formal training in transcription or dictation techniques is an advantage.