Corporate Legal Assistant

Essential Functions and Responsibilities

• Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management.
• Monitor and review outside counsel submissions for compliance with guidelines.
• Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents.
• Aid in contract lifecycle management, including tracking, organization, and execution processes.
• Assist in preparing legal documents and internal communications for attorney review.
• Cook up and coordinate meetings, calendars, and communications for the legal team.
• Support Platform Operations with onboarding new customers.
• Maintain and periodically update legal templates, playbooks, and knowledge resources.
• Manage legal vendor and subscription management.

Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Office.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Experience working with outside counsel billing management.
• Familiarity with contract lifecycle management tools or document management systems, such as Epona.
• Exposure to patents, licensing, or corporate legal environments is a plus.

Education/Certification

• Associates degree required.

Required Experience

• 5–8+ years of experience in a legal support or legal operations role.
• Experience with legal billing systems strongly preferred.