Corporate Legal Assistant

About the role

We are seeking a highly organized and detail-oriented Corporate Legal Assistant to support the Legal Department across operational, administrative, and financial functions. This role will serve as a key partner in improving operational efficiency, while also supporting core legal activities such as contract administration, case tracking, and corporate record management. This position is ideal for someone with a strong foundation in legal support who is interested in the operational side of a legal function.

Responsibilities

• Legal Operations
  • Serve as a Legal Tracker company administrator responsible for invoicing, external counsel billing management, vendor onboarding, and matter management
  • Monitor and review outside counsel submissions for compliance with guidelines
• Corporate Records Administration
  • Administer companywide Document Management System, including maintaining and organizing corporate records, contracts, board materials, correspondence, and governance documents
  • Support contract lifecycle management, including tracking, organization, and execution processes
  • Assist in preparing legal documents and internal communications for attorney review
• Administrative & Operational Support
  • Coordinate meetings, calendars, and communications for the legal team
  • Support Platform Operations with onboarding new customers
  • Maintain and periodically update legal templates, playbooks, and knowledge resources
  • Manage legal vendor and subscription management

Requirements

• Associates degree required
• 5–8+ years of experience in a legal support or legal operations role
• Experience with legal billing systems strongly preferred
• Familiarity with contract lifecycle management tools or document management systems, such as Epona
• Exposure to patents, licensing, or corporate legal environments is a plus

Skills

• Strong proficiency in Microsoft Office
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience working with outside counsel billing management

Competencies

• Legal Operations & Process Improvement
• Attention to Detail
• Communication & Stakeholder Management
• Organization & Execution