Corporate Governance Paralegal

Location: Miami, FL or Louisville, KY (Hybrid) • Experience: 5+ years

About the role

We are seeking an experienced Corporate Governance Paralegal to join a collaborative in-house legal team supporting a growing organization. This role will be responsible for managing corporate governance matters, maintaining corporate records, supporting board and committee activities, and assisting with a variety of corporate legal and compliance matters. The ideal candidate is highly organized, detail-oriented, and capable of working cross-functionally with legal, finance, tax, compliance, and executive leadership teams.

Responsibilities

• Maintain corporate records, minute books, entity management databases, and organizational documents for domestic and international subsidiaries
• Prepare board of directors and committee meeting materials, including agendas, resolutions, minutes, and written consents
• Coordinate annual meetings, director and officer appointments, and corporate governance activities
• Manage entity formations, dissolutions, mergers, conversions, and qualification filings across multiple jurisdictions
• Assist with corporate restructuring projects, acquisitions, and other strategic transactions
• Support SEC reporting and public company governance requirements, if applicable
• Prepare and file state annual reports and ensure compliance with corporate filing requirements
• Maintain corporate governance calendars and track key filing deadlines
• Coordinate signatures, notarizations, and execution of corporate documents
• Assist with legal department contract administration and records management processes
• Partner with internal stakeholders including Finance, Tax, HR, Compliance, and Executive Leadership on governance and corporate matters
• Support special projects and provide general legal operations assistance as needed

Qualifications

• 5+ years of corporate governance, corporate paralegal, or entity management experience
• Bachelor's degree and/or Paralegal Certificate preferred
• Strong experience supporting board meetings, corporate records, and entity management
• Experience maintaining minute books, corporate resolutions, and governance documentation