Corporate Governance Legal Assistant

About the role

We are seeking a Corporate Governance Legal Assistant to join our public company legal team in Houston. This role involves direct exposure to public company governance, SEC reporting, Board-level processes, and the legal infrastructure supporting a global enterprise.

Responsibilities

• Support SEC and NYSE filings and compliance, including Forms 3, 4, and 5, Form 8-K, proxy statement materials, annual report matters, Section 16 reporting, dividend reporting support for investor relations, and related public company filings.
• Aid in preparation for Board of Directors, Board Committee, and annual shareholder meetings, including agendas, materials, resolutions, minutes, consents, logistics, and follow-up items.
• Manage governance calendars, filing deadlines, meeting timelines, signature processes, and related deliverables.
• Prepare and coordinate corporate governance documents, such as resolutions, written consents, powers of attorney, certificates of incumbency, officer certificates, secretary certificates, and other corporate records.
• Maintain accurate corporate records, minute books, officer and director records, filing records, and legal department information systems.
• Assist with entity management and subsidiary governance matters across the United States and Caribbean jurisdictions, as needed.
• Improve legal department processes through smart use of technology, including Workiva, BoardVantage, DocuSign, SAP, EDGAR, and generative AI tools.
• Handle sensitive and confidential information with discretion, professionalism, and strong attention to detail.

Qualifications

• Typically requires undergraduate degree, and/or paralegal certificate, and/or equivalent experience.
• Undergraduate degree, paralegal certificate, legal assistant experience, or equivalent professional experience strongly preferred.
• Strong organizational skills and ability to manage multiple projects, deadlines, and stakeholders.
• Excellent attention to detail, judgment, discretion, and written communication skills.
• Ability to work independently while knowing when to ask questions, seek direction, or escalate issues.
• Professional maturity and interpersonal judgment suitable for interaction with senior executives, directors, attorneys, and external advisors.
• Comfort learning and using generative AI and legal technology platforms.

Preferred Qualifications

• Public company legal department experience.
• Experience preparing or coordinating SEC filings, including Forms 3, 4, and 5, Form 8-K, proxy statements, and annual report materials.
• Experience supporting Board, Committee, and shareholder meetings.
• Experience with Workiva.