Corporate Executive Assistant

Position Summary

The Executive Assistant will provide confidential high-level administrative, operational, and strategic support to several senior leaders across various departments (HR, Legal, Commercial) in our corporate headquarters. Key responsibilities include complex, multi-executive calendar management, international travel coordination, high-volume inbox management, handling mail correspondence, acting as a central liaison to stakeholders, supporting Board-related matters, and assisting with event coordination. This role will also serve as a back-up to the Executive Assistant to our CEO and CFO, including as a backup to the corporate paralegal regarding compliance trainings.

Essential Functions

• Manage complex, competing calendars for multiple senior leaders, resolving conflicts and prioritizing meetings based on business impact.
• Serve as the primary point of contact, screening calls, triaging inboxes, and drafting correspondence on behalf of leaders.
• Cook up complex domestic and international travel, including detailed itineraries, flights, accommodation, and ground transportation.
• Create, edit, and proofread presentations, reports, and spreadsheets using MS Office/G-Suite.
• Aid with Board-related matters, as needed.
• Aid with administration/management of compliance trainings, as needed.
• Plan team onsite and offsites, board meetings, and special projects.
• Process expense reports, invoices, and manage office supplies or operations.
• Use independent judgment and initiative to respond to, prepare, and direct correspondence to internal/external parties.
• Participate in special projects as determined by functional leaders in HR, Legal and other departments.
• Follow and enforce all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards; Work to advance and promote the safety culture of the site.

Requirements

• Demonstrates sensitivity and discretion regarding confidential information
• Bachelor’s degree desired, plus 7-10 years executive level administration experience
• Use considerable judgment and discretion in completing work assignments
• Ability to set priorities and handle multiple situations and projects
• Self-directed and motivated; tactful, reliable, flexible and organized
• Excellent interpersonal skills with strong customer service orientation
• Excellent writing skills, including the ability to edit and proofread with precision

Position Requires

• Extensive computer research and analytical skills, including on-line research techniques
• Complete understanding and advanced skill level of various computer software packages (Microsoft, PowerPoint, Excel, etc.)
• Strong attention to detail
• Ability to learn/understand business of the company to direct inquires to appropriate parties
• Professional telephone skills to deal with very senior executives of other companies
• Professionalism, integrity and sound judgment

Working Conditions

• Work is mostly sedentary
• Light lifting and moving of items may be required

Pay

The salary range for this position is between $90,000 - $115,000, depending upon experience.