Corporate Executive and Personal Assistant

Responsibilities

• Provide executive and personal support to members of the Executive Leadership Team.
• Manage calendars, appointments, meetings, and other priorities.
• Cook up travel arrangements, accommodations, and itineraries.
• May be responsible for preparing presentations, reports, correspondence, and meeting materials.
• Manage communications and respond to emails on behalf of executives as needed.
• Absorb expense reporting, invoice processing, and recordkeeping.
• Track deadlines, follow up on action items, and help ensure projects stay on schedule.
• Organize and maintain files, records, and confidential information.
• Handle sensitive matters with professionalism and discretion.
• Run business and personal errands and assist with day-to-day tasks as needed.
• Absorb various administrative, operational, and personal projects.
• Identify opportunities to improve processes and increase efficiency.
• Anticipate needs, solve problems proactively, and provide support wherever needed.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Previous experience supporting senior executives or leadership teams.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with Concur and monthly expense reporting.
• Experience with QuickBooks is a plus.
• Experience using Dropbox is a plus.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build relationships with employees, customers, and vendors.
• Ability to manage multiple priorities while maintaining a high level of professionalism.
• Ability to exercise discretion and maintain confidentiality regarding company operations, personnel, and financial matters.
• Self-starter with the ability to work independently and adapt in a fast-paced environment.

Pay

$55,000 - $65,000 per year

Schedule

Monday through Friday, 8:00 AM - 5:00 PM, with flexibility to work additional hours as needed to support business needs and the Executive Leadership Team.

Work Environment

Primarily on-site. Occasional local travel may be required to support business operations, attend meetings, and complete various business and personal errands.

Benefits

• Health Benefits: Medical, Dental, Vision, Short-Term Disability, and Long-Term Disability
• Financial Security: 401(k) with a 3% company match
• Time Off: Paid vacation and sick time