Corporate Events - Operations Specialist

About the role

The Corporate Events & Operations Specialist plays a key role in fostering connection, culture, and engagement across our employee-owned organization. Based at our Corporate Headquarters (WHQ), this role will own the relationship between Black & Veatch and our Corporate Store vendor. The specialist will also be responsible for planning and executing golf tournaments, a variety of summits and showcases, along with additional internal gatherings.

Responsibilities

• Plan, coordinate, and execute golf tournaments, a variety of summits and showcases, along with additional internal gatherings, and culture-building activities
• Support internal meetings, town halls, trainings, and leadership events
• Develop event timelines, logistics plans, and on-site execution support
• Ensure events align with company culture, values, and employee-owner mindset
• Manage on-site event coordination, including setup, teardown, and day-of support
• Lead company-wide gifting campaigns
• Coordinate space reservations, room setups, A/V needs, catering, and signage
• Partner with facilities, IT, HR, marketing, and leadership teams to support event needs
• Maintain event calendars and ensure smooth scheduling and communication
• Support consistent standards for appearance, readiness, and functionality of event spaces
• Cook up with caterers, rental companies, beverage providers, and other vendors
• Manage orders, deliveries, and on-site vendor support
• Track event-related expenses and assist with budget management
• Ensure compliance with safety, security, and company policies
• Aid in maintaining event supplies, inventory, and storage areas
• Manage corporate store, material requests, inventory, ensure products meet brand standards and are refreshed regularly
• Maintain relationship with corporate store vendor
• Document processes and help maintain standard operating procedures (SOPs) for events
• Support post-event recaps, feedback collection, and continuous improvement
• Provide hands-on support across operations as needed in a dynamic HQ environment

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Business, Marketing, or related field (or equivalent experience)
• 4 - 6 years of experience in event coordination, office operations, or employee engagement roles
• Strong organizational skills and attention to detail
• Excellent communication and relationship-building skills
• Ability to manage multiple events and priorities simultaneously
• Willingness to work occasional evenings or extended hours for events
• Experience supporting events in a corporate headquarters environment
• Background in employee engagement, internal communications, or culture initiatives
• Experience working in an employee-owned or values-driven organization
• Familiarity with event scheduling tools, vendor management, and basic budgeting