Corp HR Specialist - Payroll & Benefits

Responsibilities

• Responsible for end-to-end administration and processing of Corporate and Salary payrolls on a biweekly basis.
• Ensures payrolls are processed accurately, timely, and in compliance with all federal, state, and local regulations.
• Reviews and audits payroll data, including employee earnings, deductions, benefits, garnishments, taxes, and time records; validates payroll calculations; reconciles payroll-related general ledger accounts and liabilities; coordinates funding and payroll transmissions; and resolves payroll discrepancies.
• Maintains payroll records, prepares payroll reports, supports payroll tax filings and remittances, coordinates year-end activities, and serves as the primary point of contact for payroll-related inquiries.
• PARTNERS WITH FINANCE, BENEFITS, HR, AND EXTERNAL VENDORS TO ENSURE PAYROLL ACCURACY, COMPLIANCE, REPORTING INTEGRITY, AND SUCCESSFUL COMPLETION OF INTERNAL AND EXTERNAL AUDITS.
• SUPPORTS PAYROLL TAX ADMINISTRATION, AUDITS, COMPLIANCE REPORTING, VENDOR MANAGEMENT, FINANCIAL RECONCILIATION, PAYROLL SYSTEM INTERFACES, AND EMPLOYEE LIFE CYCLE TRANSITIONS ACROSS U.S. OPERATIONS.
• Under the direction of the Manager, Payroll & Benefits, SERVES AS THE PRIMARY HRIS AND UKG SUBJECT MATTER EXPERT FOR ASSIGNED FUNCTIONS, SUPPORTING SYSTEM ADMINISTRATION, SECURITY, REPORTING, INTEGRATIONS, IMPLEMENTATION ACTIVITIES, USER TRAINING, AND PROCESS AUTOMATION INITIATIVES TO IMPROVE EFFICIENCY AND DATA INTEGRITY.
• AID THE HR ORGANIZATION IN ENSURING HRIS INITIATIVES ARE APPROPRIATELY PRIORITIZED AND IMPLEMENTED IN A TIMELY MANNER; SUPPORTS CROSS-TRAINING OF PAYROLL TEAM MEMBERS; AND ASSISTS HR TEAMS IN TRANSITIONING FROM MANUAL PROCESSES TO AUTOMATED SOLUTIONS.
• May PARTICIPATE IN THE DEVELOPMENT AND IMPLEMENTATION OF HRIS ENHANCEMENTS.
• KEEPS APPLIED TO FEDERAL, STATE, AND LOCAL PAYROLL & TAXATION REGULATIONS TO ENSURE THE COMPANY IS IN COMPLIANCE. THE INCUMBENT ENSURES THAT NEW LEGISLATION AFFECTING PAYROLL IS COMMUNICATED WHEN REQUIRED AND APPROPRIATE ACTIONS AND PRACTICES ARE IN PLACE.
• RESPONSIBLE FOR ALL COMPLIANCE MATTERS IN AREA OF SPECIALTY.
• SERVES AS THE SUBJECT MATTER EXPERT FOR PAYROLL-RELATED ADMINISTRATION OF 401(k) AND RETIREMENT PLANS, INCLUDING EDI/INTERFACE MANAGEMENT, CONTRIBUTION PROCESSING, FUNDING SUPPORT, COMPLIANCE REPORTING, AND AUDIT ACTIVITIES.
• AIDES WITH PAYROLL, RETIREMENT PLAN, AND HRIS INTEGRATION ACTIVITIES RELATED TO MERGERS, ACQUISITIONS, AND OTHER ORGANIZATIONAL CHANGES.
• AIDES THE MANAGER, PAYROLL & BENEFITS ON ONBOARDING ACTIVITIES FOR CORPORATE AND REMOTE EMPLOYEES REGARDING PAYROLL, BENEFITS, HRIS, AND RELATED EMPLOYMENT MATTERS.
• SERVES AS THE RECORD KEEPER AND PRIMARY POINT OF CONTACT FOR PAYROLL, RETIREMENT PLAN, WORKERS’ COMPENSATION, AND OTHER ASSIGNED INTERNAL AND EXTERNAL AUDITS, ENSURING TIMELY AND ACCURATE REPORTING AND DOCUMENTATION.
• MANTAIN POSITIVE WORKING RELATIONSHIPS WITH EXTERNAL VENDORS AND SERVICE PROVIDERS SUPPORTING PAYROLL, BENEFITS, RETIREMENT PLANS, HRIS, AND COMPLIANCE RELATED ACTIVITIES.
• UNDER THE DIRECTION OF THE MANAGER, PAYROLL & BENEFITS SUPPORTS THE ADMINISTRATION OF EMPLOYEE BENEFITS PROGRAMS, INCLUDING HEALTH AND WELFARE PLANS, RETIREMENT PLANS, DISABILITY AND LIFE INSURANCE PROGRAMS, ANNUAL OPEN ENROLLMENT ACTIVITIES, VENDOR INTERFACES, BILLING RECONCILIATION, AND BENEFIT RELATED COMPLIANCE REQUIREMENTS.

Requirements

• Associate’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field required; Bachelor’s degree preferred.
• Minimum of five (5) years of progressive experience in payroll administration required.
• Experience administering multi-state payrolls and payroll tax compliance required.
• Experience with HRIS systems and payroll applications required; UKG experience strongly preferred.
• Experience supporting employee benefits and retirement plan, including 401(k) administration preferred.
• Experience supporting both U.S. and Canadian payroll and benefits programs preferred.
• Experience with payroll audits, reconciliations, compliance reporting, and vendor management preferred.
• Experience supporting system implementations, integration, process improvement, and/or mergers and acquisitions preferred.