Core Elements - Executive Administrative Assistant

About the role

Core Elements is a consulting firm that helps entrepreneurs bring structure, clarity, and execution to their businesses. We work in fast-paced, entrepreneurial environments and are looking for an Executive Administrative Assistant who is highly organized, detail-oriented, and comfortable supporting multiple priorities.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Prepare agendas, notes, follow-ups, and reminders.
• Handle professional correspondence and document preparation.
• Maintain organized digital files and records.
• Aid in preparing client reports and documentation.
• Track tasks, deadlines, and administrative follow-through.
• Support invoicing, billing, and payment tracking.
• Reconcile receipts, expenses, and basic financial records.
• Maintain organized financial documentation.
• Cook up with external bookkeeping or accounting partners.
• Provide administrative support across multiple consulting engagements.

Requirements

• Proven experience as an administrative or executive assistant.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to provide clear daily updates to executives on progress, priorities, and outstanding items.
• Ability to work independently and manage multiple priorities.
• Comfort working with numbers, spreadsheets, and financial records.
• Professional demeanor and discretion.
• Ability to work in a fast-paced, entrepreneurial environment.

Preferred Qualifications

• Experience in professional services or consulting.
• Bookkeeping or accounting support experience.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience using QuickBooks, Notion, or similar tools.

Benefits

• Health insurance (medical, dental, and vision).
• Paid time off (PTO) and paid holidays.
• Stable, full-time position with long-term growth potential.
• Exposure to executive-level consulting and entrepreneurial businesses.

Work Schedule

Monday through Friday.
8:00 AM - 5:00 PM.
Houston-based position.