Coordinator, Talent Relations & Events

About the role

The Coordinator, Talent Relations & Events supports the Director of Talent Relations & Events and the Talent & Events team in developing, conceptualizing, and executing high‑touch in‑person events. The role is heavily involved in event logistics—managing RSVPs, liaising between the publicity team, and keeping all event details organized for the Communications team and the company as a whole. Events include publicity events such as Countdown to Christmas, one‑off screenings, tentpole premieres, awards events, seasonal stunt activations, and brand experiences like the Hallmark Christmas Cruise and Hallmark Christmas Experience. The coordinator also manages talent‑relations systems and documents (talent contact sheets, gifting, requests) and assists with standard administrative tasks for the department.

Responsibilities

• Assist the company in all publicity events and talent‑relations efforts, understanding priorities and coordinating work activities across the Publicity & Events team and other departments.
• Maintain administrative systems and procedures, including department documents, invoice processing, trackers, and calendars.
• Curate invite lists, follow up and track responses, and send confirmation details.
• Coordinate logistics for events such as Countdown to Christmas, Hallmark+ specific events, Hallmark Stars Live, Hallmark Christmas Cruise, Hallmark Christmas Experience, screenings/premieres, awards events, and seasonal stunt activations.
• Create talent onboarding decks and event materials, draft messaging for talent and event‑related communications.
• Support planning and execution of events, including logistics, production, vendor research, and proposal review.
• Develop project plans with timelines and budgets in collaboration with the talent relations and events team.
• Organize and maintain flight, car service, hotel rooming lists, itineraries, and other key information.
• Attend and represent the company at assigned meetings and conference calls.
• Secure purchase orders and submit departmental invoices as needed.

Qualifications

• 2–3 years of experience in events, public relations, production, or a related field.
• Bachelor’s degree preferred, especially in Communication, Marketing, Public Relations, English, or a related discipline.
• Outgoing self‑starter with strong writing, communication, and organizational skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Additional proficiencies: Canva, Photoshop, DaVinci, and Smartsheet.
• Prior experience and knowledge of social media platforms.
• Reliability, eagerness to deliver business results, and ability to maintain professionalism, integrity, and confidentiality.
• Thorough, self‑motivated, with strong organizational abilities.
• Ability to work independently and as part of a team.
• Flexibility to multi‑task and switch gears as required.
• Availability for periodic travel.

Pay

Hourly range: $21.01 – $27.99, with the rate determined by factors including location.