Coordinator, Talent Acquisition Operations

About the role

The Coordinator, Talent Acquisition Operations supports the executive recruiting team and hiring managers in delivering a seamless and positive candidate experience. Key responsibilities include coordinating and scheduling interviews, managing interview logistics, and assisting with administrative tasks.

Responsibilities

• Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates and internal interviewers.
• Communicate professionally and promptly with candidates, hiring managers, and recruiters throughout the interview process.
• Manage and update interview details in the Phenom People CRM.
• Prepare and send interview confirmations, agendas, and follow-up communications to all stakeholders.
• Aid in candidate travel arrangements (if applicable).
• Maintain and track data to support reporting on interview logistics and hiring activity.
• Proactively identify and resolve scheduling conflicts or process bottlenecks.
• Contribute to projects that enhance the TA team's efficiency, candidate experience, and employer brand.

Requirements

• Bachelor's degree or equivalent professional experience.
• 3+ years of experience in recruiting coordination, HR support, or administrative roles.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word) or Google Workspace (Gmail, Google Calendar, Docs, Sheets).
• Strong written and verbal communication skills with a focus on clarity and professionalism.

Qualifications

• Exceptional attention to detail and accuracy when managing logistics or data.
• Ability to handle confidential information with professionalism and discretion.
• Strong organizational and multitasking skills, with the ability to manage shifting priorities in a fast-paced environment.
• Comfortable working independently and collaboratively as part of a team.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Experience with applicant tracking systems (ATS).
• Ability to work in a fast-paced, deadline-driven environment.

Benefits

• Roth and Traditional 401(k) matching contributions with immediate vesting.
• Generous PTO, Paid Volunteer Days Plus Floating Holidays.
• Stock Purchase Plan (SPP).
• 11 paid Holidays Annually/Holiday compensation when worked.
• Pet and Legal Insurance.
• Q-Rest Sabbatical Program.
• Q-Anniversary Service Award Program.
• Parental Leave for primary and secondary caregivers.
• Military Benefits Package.
• QTS Charitable Matching Gift Program.
• QTS Scholarship for Employee Dependents.
• QTS Crisis Fund.
• Wellness Program.
• Tuition Reimbursement Program.

Pay

Competitive benefits package including medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending and HSA accounts; paid holidays; paid time off; paid volunteer days; employee assistance program; tuition assistance; parental leave; military leave assistance; QTS scholarship for dependents; wellness program, and other company benefits.

Schedule

Full-time position.